AI Powered Executive Assistant - Freelance, Remote

Magic, Inc; Taguig; Remote; PHP 519,000 - 692,000; Full time

Job summary

Magic, Inc seeks an AI-powered Executive Assistant to support a high‑level client remotely from the Philippines. The role blends executive support, research, and AI workflow building to enable strategic client work while handling emails, calendar, and travel logistics.

You will manage communications, run outreach campaigns, and build AI agents and processes to automate repetitive tasks, using tools like ChatGPT, Mixmax, and Google Workspace.

Qualifications

• Demonstrated experience building AI agents/workflows with current tools.
• Advanced travel hacking experience with points, miles and award travel optimization.
• Strong communication skills for inbound/outbound customer and sales calls.
• Executive or administrative support experience, including email/calendar management (Google Workspace).
• Proactive and independent work style with minimal guidance.

Responsibilities

• Executive & Administrative Support: manage email and calendar, stay ahead of needs for calls, meetings, and travel.
• Customer & Sales Communication: engage prospects and clients clearly with concrete examples.
• Research & Business Development: conduct research, build prospect lists, run email campaigns, manage social media presence.
• AI Automation & Workflow Building: design AI agents/workflows using modern tools and stay ahead of new AI tech.
• Travel Rewards & Booking: optimize travel using points and miles strategy across partners.

Skills

AI agents

Travel hacking

Communication

Independent working

Proactive thinking

Tools

Mixmax

Google Workspace

LinkedIn

X/Twitter

Instagram

HubSpot

Job description

AI Powered Executive Assistant - Freelance, Remote

Department: Specialized Roles

Employment Type: Full Time

Location: Philippines

Reporting To: Client via Magic

Compensation: $7.00 / hour

Description

About the Client

This client operates as an independent personal advisory practice, providing personalized service to individual clients. He is currently seeking to build out his support team to ensure smooth day-to-day operations and a strong client experience. This role is crucial for enabling him to focus on high-value client relationships while communications, research, and travel logistics run seamlessly in the background.

Why does this role exist?

This role exists because the client is stretched across client-facing work, business development, and day-to-day operations, and is actively evaluating multiple paths — including other staffing options — to find the right long-term support. He's specifically looking for someone who combines excellent communication and sales instincts with genuine, hands-on AI-building skills, not just familiarity with popular tools. This is a high-bar hire: the client will only commit to a full-time role if the candidate is strong enough to operate proactively and strategically, without needing step-by-step direction.

The Impact you’ll make

Executive & Administrative Support

• Manage email and calendar via Google Workspace, keep the client's day organized and on track, and proactively anticipate what he needs before being asked — preparing for calls, meetings, and travel ahead of time.

Customer & Sales Communication

• Confidently handle inbound and outbound customer and sales calls, engaging prospects and clients persuasively while clearly explaining projects and work with concrete, specific examples.

Research & Business Development

• Conduct business and company research, build and maintain prospect lists, run email campaigns through Mixmax, and manage social media presence across LinkedIn, X/Twitter, and Instagram.

AI Automation & Workflow Building

• Build AI agents and workflows (not just use standard chat tools) using platforms like ChatGPT, Claude, Codex, and Grok. Continuously identify repetitive or manual processes and design automated solutions, staying current with emerging AI tools and bringing new efficiencies proactively.

Travel Rewards & Booking

• Manage travel arrangements using advanced points, miles, and rewards program strategy — including transfer partners and award travel optimization — going well beyond basic flight or hotel booking to maximize value.

Skills, Knowledge and Expertise

Required:

• Demonstrated experience building AI agents/workflows — not just using standard LLMs — with current tools such as ChatGPT, Claude, Codex, or Grok
• Advanced travel hacking experience: points, miles, rewards programs, transfer partners, and award travel optimization beyond basic booking
• Strong communication skills with proven experience handling inbound and outbound customer/sales calls
• Executive or administrative support experience, including email and calendar management (Google Workspace)
• A demonstrated track record of working proactively and independently, without needing step-by-step direction

Your superpowers are...

• Technical skills:
  • Hands‑on experience building and deploying AI agents/workflows, with fluency across multiple current AI tools
  • Comfortable managing email/calendar in Google Workspace and running campaigns in Mixmax
  • Social media management experience across LinkedIn, X/Twitter, and Instagram
  • HubSpot experience is a strong plus
  • Deep, practical knowledge of points, miles, and award travel optimization
• Soft skills:
  • Engaging, confident, and persuasive communicator, especially on calls
  • Highly proactive and strategic — takes ownership and anticipates needs
  • Resourceful and self‑directed, comfortable researching and executing independently
  • Strong organizational skills, able to juggle admin, research, and outreach simultaneously
  • Technical problem‑solver who can turn a business problem into a step‑by‑step AI‑driven solution

WFH Set‑Up:

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

You should apply if...

• You've actually built AI agents or automated workflows — you can walk someone through a real project you built, not just describe tools you've used
• You're a travel points enthusiast who's optimized real trips using transfer partners and award travel strategy, not just booked flights online
• You take initiative naturally and would rather solve a problem than wait to be told howYou're a confident, persuasive communicator who's comfortable on sales and customer calls
• You want a role with real autonomy and impact, where your ideas and initiative are noticed and valued

Work Setup:

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• 40 hours per week
• Mon - Fri 9:00am - 6:00pm MST

Compensation:

• $7 per hour
• No benefits package included