Admissions Officer | Junior High School

Kalibrr; Quezon City; On-site; PHP 300,000 - 420,000; Full time

Job summary

Ateneo de Manila University in Quezon City seeks an Admission Officer to support junior high school admissions and scholarships. You will manage inquiries, guide applicants through the online portal, coordinate with tech services, and assist in entrance exams.

You will help implement marketing plans, prepare enrollment communications, and track application progress, ensuring timely and accurate processing for prospective students and families.

Qualifications

• Graduate of AB or BS Psychology, Marketing, or related courses.
• Preferably with relevant work experience in assessment, marketing, or education.
• Preferably a Registered Psychometrician.

Responsibilities

• Responds to inquiries from potential applicants, parents, schools, and teacher-recommenders through email or other communication channel.
• Oversees the maintenance and updating of the JHS online admission application portal; troubleshoots issues and supports users through all stages of the process.
• Coordinates with DITS in fixing issues/requests from developers and technical staff.
• Communicates enrollment eligibility and provides enrollment guidelines; follows up to confirm intent to enroll.
• Monitors completeness and progress of all submitted applications across stages; reviews accounts and records payment status.
• Assists in preparation and conduct of entrance exams: prepares materials, room assignments, and proctoring schedules.
• Contributes to development and execution of the JHS annual marketing plan; drafts proposals and content; releases announcements and updates.
• Drafts and updates promotional materials to communicate JHS offerings in coordination with UMCO; sends targeted communications to prospective applicants.
• Conducts recruitment talks and presentations as requested.

Skills

Communication skills

Marketing knowledge

Admissions support

Education

AB/BS Psychology or Marketing

Registered Psychometrician

Job description

Job Description

Summary of Work Activities and Responsibilities:

The Admission Officer provides communications, marketing, and applicant support services for the Junior High School (JHS) Office of Admission and Scholarships (OAS). The position also manages the online admission application portal and assists the OAS Coordinator in implementing admissions-related activities, including data summaries, entrance exams, and office communications.

Main Duties and Responsibilities:

I. Application and Admissions Support

• Responds to inquiries from potential applicants, parents, schools, and teacher-recommenders through email or other communication channel
• Oversees the maintenance and updating of the JHS online admission application portal
  • Troubleshoots issues related to the online admission application portal, supporting users through every stage of the application process
  • Coordinates with the Digital Information and Technology Services (DITS) in fixing issues/repairs and other technical requests being requested by developers
• Communicates enrollment eligibility to accepted applicants, provides step-by-step enrollment guidelines, and follows up to confirm their intent to enroll
  • Drafts and sends decision letters and responses to appeals, under the guidance of the OAS Coordinator
• Monitors the completeness and progress of all submitted applications across the various stages of the admissions process, ensuring that requirements are met and timelines are followed
  • Reviews submitted application accounts for accuracy and readiness for submission
  • Checks and records payment status to confirm eligibility for application review
  • Mobilizes and coordinates with staff or faculty volunteers for the review and evaluation of applications
  • Prepares applicant data summaries and recommendation records to support the admissions decision-making process
• Assists in the preparation and the actual conduct of the entrance exams
  • Prepares exam materials, room assignments and proctoring schedules

II. Marketing and Promotion

• Contributes to the development and execution of the JHS annual marketing plan for admissions
  • Prepares draft proposals, marketing activity calendars and initial content ideas for review by the OAS Coordinator
  • Develops and releases official announcements and updates on JHS admissions, including application timelines and requirements
• Drafts and updates promotional materials (e.g., brochures, website content) to communicate JHS offerings and identity to prospective applicants in coordination with the University Marketing and Communications Office (UMCO)
  • Sends targeted communications to prospective applicants based on school partnerships, demographics, or identified recruitment priorities
• Conducts recruitment talks and presentations when requested

III. Performs other work-related tasks as may be required by the immediate supervisor and authorized representative

Minimum Qualifications

Education and Experience Requirements:

• Graduate of AB or BS Psychology, Marketing, or related courses.
• Preferably with relevant work experience in assessment, marketing, or education.
• Preferably a Registered Psychometrician.

Stakeholder Relationships:

Internal Stakeholders

• Students: provides support and guidance during the enrollment phase, responding to queries and monitoring follow-throughs of enrollment confirmations
• Digital Information and Technology Services (DITS): coordinates for troubleshooting and technical support related to the online application portal
• University Marketing and Communications Office (UMCO): coordinates for alignment with school-wide announcements or promotional strategies as needed

External Stakeholders

• Prospective applicants and parents: responds to inquiries, provides step-by-step application guidance, and communicates results and appeals

Ateneo de Manila University (Ateneo) is one of the leading universities in the Philippines. More than 150 years in existence, Ateneo has grown into a major Jesuit institution. Officially it became a university in 1959. It offers over 100 academic degree programmes.Ateneo offers Basic Education (Grade School, Junior High School, and Senior High School). In addition, Higher Education (College, Graduate, Continuing Education) is made up of nine schools (Education and Learning Design, Government, Graduate School of Business, Humanities, Management, Science and Engineering, and Social Sciences) located in 3 campuses in Quezon City, Makati City and Pasig City.It has an array of research centres, 11 of which are recognized as Centres of Excellence by the Philippine Commission on Higher Education. In addition to a European Studies Programme, it has a Centre for Asian Studies that fosters comparative research on East and Southeast Asia.Ateneo has 207 partnerships with universities around the world (82 in Europe, 87 in Asia, 11 in Australia and New Zealand, and 27 in North and South America) and is a member of the ASEAN Universities Network and 3 other international university networks. Ateneo’s Rizal Library is the most advanced in the Philippines with over 307,000 titles in its collection and online access to most major academic journals.