Administrator, Recruitment

Hammerjack Pty Ltd; Philippines; On-site; PHP 279,000 - 391,000; Full time

Job summary

White & Case in Manila is seeking a driven HR Administration professional to support global recruitment activities for Business Support and Legal Staff. You will coordinate with HR and recruitment contacts in other offices, manage Taleo/viRecruit tasks, and ensure timely updates in the global recruitment system.

Based in Manila, you will assist the back-end recruitment process and liaise with stakeholders in a fast-paced environment while maintaining confidentiality and accuracy in all

Qualifications

• Bachelor's degree or college education required.
• Minimum of 1 year of general administrative experience.
• Customer service skills are required for the position.
• Excellent written and verbal communication, able to interact at all levels.
• Working knowledge of Microsoft Office tools (Outlook, Excel, PowerPoint, Word).
• Amenable to rotating shifts (APAC, EMEA and Americas time zones), Hybrid set-up.

Responsibilities

• Review requisitions in recruitment systems (Taleo, viRecruit).
• Administer and maintain postings on internal and external job portals.
• Assess candidates based on qualifications using recruitment portals.
• Endorse qualified candidates to the next step.
• Encode and upload CV data into Taleo and/or viRecruit.
• Send out rejection letters via Taleo and/or viRecruit.
• Schedule interviews and coordinate room bookings.
• Initiate and monitor pre-hire checks, including background checks.
• Assist HR and Recruitment in Taleo processes as needed.
• Recommend process improvements for efficiency.
• Review work instructions and document processes.

Skills

General admin

Customer service

Excellent communication

MS Office

Shift flexibility

Education

Bachelor's degree

Tools

Taleo

viRecruit

Job description

Our Global Operating Center located in Manila is pivotal to enhancing the Firm's operational efficiency and streamlining legal and business services support across our global network. Our center provides comprehensive administrative, financial and operational services across office operations, compliance and new business, finance, technology, human resources, innovation and marketing. By centralizing these critical functions, the center ensures consistency and quality in service delivery while reducing operational costs. Through its integrated approach, our Global Operating Center enables the Firm to focus on its core legal services, drive global growth and maintain high standards of client service across all offices.

Position Summary

Working as part of the tight-knit Manila team, you will assist other offices within the Firm in their administrative recruitment activities. You will be developing your professional knowledge and build relationships with stakeholders in a fast-paced and stimulating work environment.

Being based in Manila, you will assist the back-end global recruitment process in the hiring of Business Support and Legal Staff employees. You will be exposed in coordinating with different HR and/or recruitment contacts in other offices for candidate interview scheduling, monitoring background checks and delivering accurate information in the global recruitment system.

Duties And Accountabilities

• Review requisitions in the firm's recruitment systems using the Firm recruitment systems - Taleo, viRecruit)
• Administer and maintain postings on internal and external job portals
• Assess candidates based on position qualifications using internal and external job portals
• Endorse qualified candidates to the next recruitment step
• Encode and upload curriculum vitae (CV) data into Taleo and/or viRecruit
• Send out of rejection letters via Taleo and/or viRecruit
• Schedule interviews and coordinates with appropriate contacts for room bookings
• Initiate and monitors pre-hire checks which includes background check processes
• Assist Local office's HR and Recruitment contacts in Taleo processes when needed
• Recommend process improvements based on observations on transactions handled that provides system or process efficiencies.
• Reviews work instructions related to the function and documents processes based on firm-formatted manuals.
• Complete assigned cases using established procedures and in an accurate and timely manner
• Perform other job-related duties as assigned including providing coverage to tasks assigned

Qualifications

• Bachelor's/College Degree
• Minimum of 1-year general administrative experience
• Customer Service skills required for the position
• Excellent communication skills – written and verbal – and ability to work at all levels
• Working knowledge of Microsoft Office tools (Outlook, Excel, PowerPoint, and Word)
• Amenable to work in rotating shifts (APAC, EMEA and Americas time zones), Hybrid set-up

Essential Job Requirements

• 1 to 3 years of HR Administration work experience gained from working in an HR environment
• 1 to 2 years of BPO / HR Shared Services work experience in either HR Operations and HR Systems role particular to recruitment systems, from a multinational, blue-chip, professional, or financial services organization
• Demonstrated ability to learn new functional concepts quickly and work with minimal supervision
• Demonstrated ability to handle and maintain confidential and sensitive information
• Ability to collaborate and actively contribute to a strong team environment, yet able to work independently and take ownership of tasks
• Client-focused attitude. Experience providing client service to internal and external clients
• Ability to successfully manage multiple responsibilities with competing priorities and strict deadlines. Must have the ability to re-prioritize work as required
• Ability to communicate effectively at all levels within the firm

Location

• This is a Nonexempt role based in Manila
• This role reports to Manager, HROD

This role reports to

Senior Manager - Human Resource Shared Services

Equal Opportunities

White & Case is committed to creating a fair workplace. It is our Firm's policy to recruit, employ, train, compensate, and promote without regard to race, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.

If you require assistance and/or adjustment to participate in our application and/or interview process, please email us. We will be happy to work with you.

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.