Administrative Specialist/Assistant

MCN Solutions; Pasig; On-site; PHP 279,000 - 390,600; Full time

Benefits offered by this job

Career stability

Collaborative work environment

Support for established businesses

Job summary

A dual business support organization in Ortigas Center, Pasig City, is seeking an Administrative Assistant to manage administrative tasks, customer communication, and bookkeeping for two Australian businesses. The ideal candidate will have a bachelor's degree in a relevant field and 1-2 years of experience in related roles. This full-time position offers a collaborative office environment and opportunities for professional growth.

Qualifications

• 1-2 years experience in admin, customer service, or bookkeeping roles.
• Proficient in digital tools including Xero and Microsoft Office.
• Fluent in English, both written and spoken.

Responsibilities

• Manage purchase orders and invoices for two businesses.
• Handle customer communication and inquiries.
• Create social media content and schedules.

Skills

Administrative skills

Customer service

Bookkeeping

Social media management

Digital literacy

Communication

Education

Bachelor’s degree in Business, Marketing, Communications, Accounting, or related field

Tools

Xero

Microsoft Office

Google Workspace

Job description

Position: Administrative Assistant – Dual Business Support

Location: Ortigas Center, Pasig City (Onsite)

Work Schedule: Monday to Friday, Australian business hours

Reports To: Business Owner / Operations Manager

Industries: Wine Retail (Sobels Winery) & Beauty Services (BeMe Beauty Clinic)

We are looking for a highly organized and digitally capable Administrative & Marketing Assistant to support the day-to-day operations of two Australian-based businesses. The ideal candidate will handle admin, bookkeeping, customer communication, and social media tasks while working full-time onsite in Ortigas.

1. Administrative & Communication Tasks

• Monitor emails, respond professionally, and route to the appropriate personnel (Sobels Winery)
• Answer customer phone inquiries (Sobels Winery)
• Manage purchase order invoices (BeMe Beauty Clinic)
• Process supplier invoices for approval or decline (Sobels Winery)
• Place orders with suppliers as needed (Sobels Winery)

2. Booking & Reservation Management

• Manage wine tasting bookings using Rezdy (Sobels Winery)

3. Financial & Bookkeeping Tasks

• Issue and reconcile invoices weekly using Rezdy and Xero (Sobels Winery)
• Reconcile bank feeds and match transactions and invoices in Xero (Sobels Winery & BeMe Beauty Clinic)

4. Reporting & Data Management

• Generate and organize weekly stock and sales reports from Withwine (Sobels Winery)
• Manage and update stock in Withwine (Sobels Winery)
• Generate reports from the Vagaro system as needed (BeMe Beauty Clinic)

5. Marketing & Outreach

• Send promotional/marketing emails via Withwine (Sobels Winery)
• Send marketing emails via Vagaro system (BeMe Beauty Clinic)
• Conduct influencer research and outreach when required (BeMe Beauty Clinic)

6. Social Media Management

• Create and schedule social media content and posts (Sobels Winery & BeMe Beauty Clinic)

Qualifications

• Bachelor’s degree in Business, Marketing, Communications, Accounting, or related field
• At least 1–2 years of experience in admin, customer service, or bookkeeping roles
• Proficient in Xero, Microsoft Office, and Google Workspace
• Fluent in English – both written and spoken
• Digital literacy and ability to learn multiple platforms (training provided)
• Detail-oriented and able to manage time across multiple priorities
• Comfortable working under minimal supervision but subject to quality monitoring

What We Offer

• Full-time, long-term role with career stability
• Opportunity to support well-established Australian businesses
• Positive and collaborative office environment in Ortigas