Administrative & Procurement Coordinator - (PEZA and Regulatory)

LogiScale Inc.; Makati; Hybrid; PHP 420,000 - 660,000; Full time

Benefits offered by this job

HMO with 1 free dependent upon hire

Life Insurance

20 PTO credits annually

Great Company Culture

Career Growth and Learning

Equipment provided

Hybrid Set up

Job summary

LogiScale Inc. seeks an Administrative Operations Specialist to support day-to-day purchasing, office administration, facilities, inventory, and compliance. The role is a hands-on generalist, coordinating with vendors, building administration, government offices, and internal teams.

The position requires 1–3 years in procurement/administration and familiarity with PEZA, BIR, and related processes. A hybrid setup in Metro Manila with travel between sites is expected.

Qualifications

• 1–3 years in procurement, administration, facilities, or operations.
• Experience coordinating with LGUs and government agencies (BFP/PEZA/BIR/SEC/NPC).
• Knowledge of PEZA permits, Form 8106, e-PEZA docs, asset/capital processing.
• Familiarity with Ecozone customs clearance and asset reconciliation.
• Experience with ticketing systems or PR/PO tracking tools.

Responsibilities

• Process PRs and POs using Jira Service Desk.
• Request and compare vendor quotations; assist with evaluation.
• Maintain vendor records, price lists, contracts, procurement docs.
• Monitor office supplies, equipment, and asset inventory.
• Coordinate with suppliers on orders, deliveries, schedules.
• Check delivered items against purchase specs.
• Monitor vendor performance and follow up on delays.
• Conduct regular office walkthroughs for maintenance.
• Coordinate with building management for repairs/maintenance.
• Assist with PEZA Farm-In/Farm-Out docs for assets moved between sites/vendors.

Skills

Procurement

Administration

Facilities management

Vendor coordination

Compliance

Multitasking

MS Office/Google Workspace

AI tools (advantage)

Education

Bachelor's degree

Tools

Jira Service Desk

Ticketing systems

PR/PO tracking tools

e-PEZA / PEZA systems

Job description

About the role

We are looking for an Administrative Operations Specialist to support our day-to-day purchasing, office administration, facilities, inventory, and compliance activities. This is a hands-on generalist role suited for someone who is organized, detail-oriented, and comfortable coordinating with vendors, building administration, government offices, and internal teams.

Key responsibilities

• Process Purchase Requisitions (PRs) and Purchase Orders (POs) using Jira Service Desk

• Request and compare vendor quotations and assist with vendor evaluation

• Maintain vendor records, price lists, contracts, and procurement documents

• Monitor office supplies, equipment, and asset inventory and conduct regular inventory checks

• Coordinate with suppliers regarding orders, deliveries, schedules, and concerns

• Check delivered items and equipment against purchase specifications

• Monitor vendor performance and follow up on delayed or incomplete deliveries

• Conduct regular office walkthroughs to identify maintenance or facility concerns

• Coordinate with building administration and maintenance providers for repairs and preventive maintenance

• Assist with processing PEZA Farm-In/Farm-Out documentation for company assets moved between sites, vendors, or for repair/calibration
  

About you

• 1–3 years of experience in procurement, administration, facilities support, or general operations; BPO/IT-BPM experience is an advantage

• Experience coordinating with LGUs and government agencies (e.g., BFP, PEZA, BIR, SEC, NPC)

• Knowledge of PEZA permits, Form 8106, e-PEZA documentation, and asset/capital equipment processing

• Familiarity with Ecozone customs clearance, gate checks, and asset reconciliation

• Experience with ticketing systems or PR/PO tracking tools is preferred

• Strong ability to multitask, follow compliance processes, and manage routine operational requirements

• Willing to travel between sites and government offices as needed

• Proficient in Microsoft Office/Google Workspace; familiarity with AI tools such as ChatGPT, Gemini, or Claude is an advantage

• Bachelor's degree in a related field preferred
  

Benefits

• HMO with 1 free dependent upon hire

• Life Insurance

• 20 PTO credits annually

• Great Company Culture

• Career Growth and Learning

• Equipment provided

• Hybrid Set up