ADMINISTRATIVE OFFICER IV

Tesda; Philippines; Hybrid; PHP 428,000 - 513,000; Full time

Job summary

TESDA Development Institute (TDI) seeks a skilled administrator to assist in developing and reviewing learning and development policies and guidelines, and to provide support to governance bodies involved in HR development programs.

The role includes planning, coordinating, and evaluating L&D programs, curricula, and training materials, with focus on compliance, stakeholder coordination, and program outcomes. Eligibility requires relevant degree and experience.

Qualifications

• Bachelor’s Degree relevant to the Job.
• 1 year of relevant experience.
• 4 hours of relevant training.
• Career Service (Professional)/Second Level Eligibility

Responsibilities

• Assist in development and enhancement of learning and development policies, guidelines, systems, plans, and procedures.
• Draft policies, procedures and guidelines.
• Provide technical and secretariat support to committees, technical working groups, and governance bodies related to human resource development and learning and development programs.
• Review and endorse communications, reports, contracts, agreements, and other administrative and technical documents related to learning and development programs and activities.
• Assist in overseeing the conduct of Training Needs Analysis (TNA) and workforce development planning.
• Assist in planning, coordination, implementation, monitoring, and evaluation of learning and development programs and initiatives.
• Coordinate the development, review, and enhancement of curricula, course outlines, learning materials, assessment tools, and evaluation mechanisms for learning and development programs.
• Coordinate and monitor the implementation of training programs and scholarship programs to ensure compliance with policies and timelines.
• Prepares pre and post-tests for trainings and facilitates in-house programs.
• Coordinate with internal and external stakeholders to support learning and development initiatives.
• Monitor utilization of allocated funds and assist in timely processing of training-related financial and administrative requirements.
• Review and monitor scholarship applications, training nominations, contracts, and related requirements.
• Assist in monitoring learning outcomes through post-training reports and evaluation documents.

Skills

Learning & development planning

Policy development

Oral and written communication

Negotiation skills

Analytical thinking

Education

Bachelor’s Degree relevant to the Job

Job description

OFFICE: TESDA DEVELOPMENT INSTITUTE (TDI), OFFICE OF THE DEPUTY DIRECTOR GENERAL FOR ADMINISTRATION AND INNOVATION (ODDG-AI), TESDA CENTRAL OFFICE

SALARY: SG-15 (PhP 42,178.00)PERA: P2,000.00

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

• 25 % - Assist in the development, review, and enhancement of learning and development policies, guidelines, systems, plans, and procedures to support organizational and workforce capability development;
• Drafts policies, procedures and guidelines;
• Provide technical and secretariat support to committees, technical working groups, and governance bodies related to human resource development and learning and development programs;
• 30 % - Review and endorse communications, reports, contracts, agreements, and other administrative and technical documents related to learning and development programs and activities;
• Assist in overseeing the conduct of Training Needs Analysis (TNA), workforce development planning, research studies, and related activities to support evidence-based learning and development interventions;
• Assist in the planning, coordination, implementation, monitoring, and evaluation of learning and development programs, projects, and initiatives;
• 15 % - Coordinate the development, review, and enhancement of curricula, course outlines, learning materials, assessment tools, and evaluation mechanisms for learning and development programs;
• Coordinate and monitor the implementation of training programs, scholarship programs, and other learning and development interventions to ensure compliance with approved policies, standards, and timelines;
• Prepares pre and post-test for trainings;
• Facilitates in-house training programs;
• Facilitate coordination with internal and external stakeholders, including government agencies, academic institutions, training providers, and development partners, in support of learning and development initiatives;
• 20 % - Supervise and provide guidance to assigned personnel in the implementation of section activities and ensure the timely delivery of outputs and services;
• Assist in the preparation and consolidation of accomplishment reports, evaluation reports, management reports, and other documents required by management and oversight bodies;
• Review and monitor the processing of scholarship applications, training nominations, contracts, agreements, certifications, and other training-related requirements;
• Assist in monitoring learning and development outcomes through the review and consolidation of post-training reports, re-entry action plans, outcome monitoring reports, and other evaluation documents;
• Monitor the utilization of allocated funds for learning and development programs and assist in ensuring the timely processing of training-related financial and administrative requirements;
• 10 % - Perform other related duties and responsibilities as may be assigned.

OTHER QUALIFICATIONS OF THE HIREE ARE:

Education: Bachelor’s Degree relevant to the JobExperience: 1 year of relevant experienceTraining: 4 hours of relevant trainingEligibility: Career Service (Professional)/Second Level Eligiblity

SPECIAL QUALIFICATIONS:

• Planning Skills
• Oral and Written Communication Skills
• Monitoring and Evaluation Skills
• Negotiation Skills
• Research and Development Skills
• Skills in Networking and Linkaging
• Conflict Management Skills
• Adheres to Professional/Work Ethics
• Assertive and can work under pressure
• With Analytical and Creative Thinking
• Excellent Interpersonal Relations

• Intent Letter indicating the position, office where the vacancy exists and its Item Number);
• Duly accomplished Personal Data Sheet (CSC Form 212 Revised 2025) (printed in legal size paper) subscribed and sworn to with Work Experience Sheet (attachment to CSC Form 212, Revised 2025 can be downloaded at the CSC website);
• Service Records for TESDA applicants or applicants from other government agencies OR Certificate/s of Employment for outside applicants;
• List of training programs attended indicating the number of training hours together with the certified photocopies of training certificates;
• Performance Evaluation System (PES) Ratings for Calendar Year 2025 for outside applicants OR Individual Performance Commitment Review (IPCR) ratings for January to June 2025 or July to December 2025(if applicable) (with at least Very Satisfactory Rating) for TESDA applicants or applicants from other government agencies;
• Copy of previous appointment for TESDA applicants or applicants from other government agencies;
• List of at least five (5) references with complete contact details and email addresses for the following categories:
  • Superior
  • Peers
  • Subordinates (if applicable)
  • Clients (if applicable)
• Certified true copy of transcript of records/diploma;
• Authenticated copy of Eligibility by CSC or PRC;
• Awards related to Performance (proof of evidences in the form of citation, medal, plaque, for awards/rewards received) (if applicable);
• Expert Services (Resource Person/Speaker/Moderator/Panelist) (if applicable); and
• Committees/ TWGs Participation (proof of evidences in the form of memorandum, office order, and/or certification/certificates) (if applicable)

"TESDA, as an Equal Opportunity agency, encourages a more diverse and inclusive workforce. Hence, applicants will not be discriminated on account of gender, sexual orientation, civil status, disability, religion, ethnicity, or political affiliation, provided, however that they meet the minimum requirements of the position to be filled".

Failure to complete the submission of above documents within the set deadline shall mean disinterest to vie for the position paving the way for non-inclusion in the deliberation process.

ARMELA B. GUTIERREZ
Chief Administrative OfficerHuman Resource Management Division