Administrative Marketing VA

VA Masters; Tanjay; On-site; PHP 167,000 - 234,000; Full time

Job summary

VA Masters is seeking a Marketing & CRM Assistant to manage our B2B contact database and support email marketing and website operations. You will enrich data, audit automation flows, and help keep website content accurate and SEO-friendly.

You’ll use Excel/Sheets, Omnisend/Klaviyo/Mailchimp, and WordPress to enhance campaigns, maintain CRM hygiene, and deliver precise results with minimal supervision. This role offers diverse, hands-on tasks across marketing operations.

Qualifications

• Proven record with data research and CRM enrichment.
• Strong Excel or Google Sheets skills, large lists experience.
• Hands-on use of email platforms such as Omnisend, Klaviyo or Mailchimp.
• Working knowledge of WordPress, product/content updates and basic on-page SEO.
• Comfort using AI tools to aid research while verifying results.
• Excellent attention to detail and accuracy.
• Dependable, precise, and able to work with little supervision.
• Strong written and verbal English communication.

Responsibilities

• Research and enrich B2B partner database with missing fields (URL, email, phone, location, product range).
• Maintain and clean the CRM spreadsheet for accuracy.
• Use AI tools to speed research while ensuring entry accuracy.
• Audit email automation sequences end to end, verify links and content.
• Test email templates for mobile and desktop display; fix formatting issues.
• Support improvements to email flows, segmentation, and subscriber journeys.
• Implement on-page SEO improvements on the website (metadata, images).
• Upload and format new product content with correct image sizing and presentation.
• Add and run customer reviews on product pages to boost credibility and SEO.
• Create clean PDF presentations for product launches.

Skills

Data research

Excel/Sheets

Email marketing platform

WordPress basics

AI-assisted research

Attention to detail

Independent work

English communication

Tools

Omnisend

Klaviyo

Mailchimp

WordPress

Canva/Adobe (PDF)**

Job description

Job Summary:

We're eager to take on a detail-driven Marketing & CRM Assistant to carry our B2B contact database and back our email marketing and website operations. The position pairs research-heavy data enrichment with hands-on marketing execution — clearing up and completing our retailer CRM, auditing and sharpening our email automation flows, and helping keep our website accurate and search-friendly. The right person is meticulous, resourceful, and comfortable working unsupervised across tasks where accuracy counts for more than speed.

Key Responsibilities:

• Research and enrich our B2B partner database by visiting company websites and completing missing fields such as website URL, email address, phone number, physical location, and product range

• Hold and order the CRM spreadsheet so records stay clean, steady, and current

• Draw on AI tools intelligently to speed research along while checking the accuracy of every entry

• Audit our existing email automation sequences end to end, checking that every link works and the content is correct

• Test email templates for proper display on both mobile and desktop, and put right formatting issues

• Back ongoing improvements to email flows, segmentation, and subscriber journeys

• Put on-page SEO improvements in place on our website, metadata, image optimization, and content details included

• Upload and format new product content, seeing that images are correctly sized and consistently presented

• Add and run customer reviews on product pages to strengthen credibility and search visibility

• Build clean, professional PDF presentations for new product launches

Mandatory Skills:

• Proven record with data research and database or CRM enrichment work

• Strong Excel or Google Sheets skills, work with large lists included

• Hands-on work with an email marketing platform such as Omnisend, Klaviyo, Mailchimp, or similar

• Working knowledge of WordPress, product/content updates and basic on-page SEO included

• Comfortable drawing on AI tools to assist research while checking results unaided

• Excellent attention to detail and a high standard for accuracy

• Dependable, precise, and comfortable working with little supervision

• Strong written and verbal communication skills in English

Preferred Skills:

• Record with Omnisend specifically

• Grounding in B2B lead research, list building, or retailer/distributor databases

• Basic design skills for building PDF presentations or sales one-pagers (Canva, Adobe, or similar)

• Familiarity with WooCommerce or other WordPress e-commerce setups

• Grasp of email deliverability and automation funnel best practices

• Capacity to keep several projects moving at once and prioritize unaided

Why Join Us:

This is a chance to step into a position with real ownership from day one, working directly with the founder of a growing premium brand rather than through layers of management. You'll watch your work land directly on sales and marketing performance, and there's real room for the position to widen as the business grows. If variety, autonomy, and careful work that actually moves the needle appeal to you, you'll fit right in.