Administrative Executive

HENG SHENG MARINE PTE. LTD.; Santo Niño 1st; On-site; PHP 280,000 - 420,000; Full time

Job summary

HENG SHENG MARINE PTE. LTD. in the Philippines is seeking an Administrative Executive to oversee daily administrative and operational support, ensuring efficient workflows and alignment with company standards.

The role requires a diploma/degree in related field, minimum 3 years in admin, and favorable shipping/maritime background. Fluency in English and Chinese is essential to liaise with clients and authorities.

Qualifications

• Diploma or degree in Business Administration, Maritime Studies, HR or related discipline.
• Minimum 3 years of administrative or related experience.
• Shipping/maritime industry experience is advantageous.
• Familiarity with MOM regulations is advantageous.
• Proficient in Microsoft Office applications.
• Strong organisational and communication skills.
• Bilingual English & Chinese with client communication ability.

Responsibilities

• Provide administrative and secretarial support to ensure smooth daily operations and efficient workflow.
• Provide support for HR functions, including employee records and HR documentation.
• Liaise with government agencies on employment and regulatory matters.
• Maintain and monitor marine compliance records.
• Prepare and manage correspondence, reports and company documentation.
• Coordinate with internal departments, authorities and external stakeholders to support marine operations.
• Perform other ad-hoc duties as assigned.

Skills

Admin experience

Organizational skills

Communication skills

Bilingual EN/CH

Microsoft Office

Education

Business Administration / Maritime Studies / HR degree

Tools

Microsoft Office

Job description

Company Overview

HENG SHENG MARINE PTE. LTD. is a maritime company specializing in ship chartering, supporting the global transition towards sustainable energy with a diversified fleet transporting fossil fuels and green energy solutions.

Job Summary

We are seeking a responsible and organized Administrative Executive to join our team. This role provides daily administrative and operational support to ensure the smooth running of our business. The position focuses on maintaining efficient and well-organised administrative processes in line with company standards.

ROLES & RESPONSIBILITIES

• Provide administrative and secretarial support to ensure smooth daily operations and efficient workflow
• Provide support for HR functions, including employee records and HR documentation
• Liaise with government agencies on employment and regulatory matters
• Maintain and monitor marine compliance records
• Prepare and manage correspondence, reports and company documentation
• Coordinate with internal department, authorities and external stakeholders to support smooth and efficient marine operations
• Perform other ad-hoc duties as assigned

Requirements

• Diploma or Degree in Business Administration, Maritime Studies, Human Resources or a related discipline
• Minimum 3 years of administrative or related work experience.
• Experience in the shipping or maritime industry is an advantage
• Familiarity with MOM regulations is an advantage
• Proficient in Microsoft Office applications
• Strong organisational and communication skills
• Bilingual (English & Chinese) able to communicate effective with our clients