Administrative Clerk

Smart Biggar; Taguig; On-site; PHP 201,000 - 268,000; Full time

Job summary

Smart & Biggar is seeking an Administrative Clerk to support our teams in the Philippines during the night shift (9:00 PM–6:00 AM). This entry-level opportunity is ideal for recent graduates or those starting a career in professional services.

Responsibilities include reviewing correspondences, preparing client letters, invoicing, processing emails, managing due dates and client data, and coordinating with lawyers and staff. Strong English communication and organizational skills are essential.

Qualifications

• One year of administrative or office experience.
• Strong oral and written communication skills in English.
• A great team player with excellent attention to detail.
• A strong ability to prioritize a large workload.
• Highly organized and proactive.
• High proficiency in MS Office and ability to learn new software quickly.

Responsibilities

• Review formal correspondences and prepare client reporting letters.
• Invoice clients and prepare payment submissions.
• Process incoming emails.
• Manage due dates and client data in our file system.
• Communicate with lawyers, agents, and support staff.
• Handle sensitive client information securely.

Skills

Admin experience

English communication

Team player

Prioritization

Organized

MS Office

Job description

Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 125 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.

We are part of the IPH Group. IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,600 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs, and professional services firms worldwide.

We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

The Opportunity.

Smart & Biggar is currently looking for Administrative Clerks to join and support our various teams with day-to-day workflow.

This is a great entry-level opportunity for recent graduates or individuals interested in launching a career in professional services.

Timing: 9.00 PM - 6.00 AM (Philippines Time) with 1 hour break

Responsibilities.

• Review formal correspondences and prepare client reporting letters
• Invoice clients and prepare payment submissions
• Process incoming emails
• Manage due dates and client data in our file system
• Communicate with lawyers, agents, and support staff
• Handle sensitive client information securely
• Other duties may be assigned or amended as required

Qualifications, competencies and experience.

• One year of administrative or office experience
• Strong oral and written communication skills in English
• A great team player with excellent attention to detail
• A strong ability to prioritize a large workload
• Highly organized and proactive
• High proficiency in MS Office and ability to learn new software and technology quickly

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

We welcome applications from all qualified individuals. Accommodations are available on request for candidates taking part in all aspects of the selection process.

We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.