Administrative Associate - TMC Clinic (UP Town Center)

The Medical City; Philippines; On-site; PHP 223,000 - 335,000; Full time

Job summary

The Medical City is seeking a proactive Patient Care Administrative professional to serve as the first point of contact for patients, assisting with inquiries, validating eligibility for care, and supporting billing processes.

You will support clinic operations by greeting patients, scheduling, coordinating with HMOs, managing records, and ensuring data privacy.

Qualifications

• Assists patients with general inquiries
• Validates information for medical care access
• Verifies billing accuracy

Responsibilities

• Ensures patients’ safety and comfort
• Assists in performing needed medical and diagnostic procedures
• Greets and assists patients on arrival at the clinic
• Answers calls and emails, responds to inquiries
• Schedules patient appointments and refers to other clinics as needed
• Secures authorization and endorsements for patient availment
• Assists cashier with receipts and invoices
• Collects and encodes patient data for clinic transactions
• Applies discounts to HMOs and stakeholders; acts as ambassador
• Manages storage and release of medical records; ensures data privacy
• Monitors and orders forms for HMOs and companies; prepares reports; handles miscellaneous tasks

Job description

This role serves as the initial contact point for patients thus ensuring proper service architecture is given by assisting them with general inquiries, validating information for medical care access, verifying accuracy of billing purposes, and providing quality patient experience such as medical and diagnostic services.

II. Key Result Areas | Duties and Responsibilities

A. Patient Care Administration

• Ensures patients’ safety and comfort
• Assists in the performance of needed medical and diagnostic procedures

B. Operational Efficiency

• Greets and assists patients as soon as they arrive at the clinic
• Answers telephone calls, emails, and respond to inquiries
• Schedules patients according to the doctors and clinic services and refer patients to other TMC Clinics as needed
• Secures Letter of Authorization, approval, endorsement for patient availment
• Assists cashier in issuing receipts and invoices
• Collects and encodes patient data needed to facilitate clinic transactions

C. Health Maintenance Organization (HMO) Facilitation & Other Stakeholders

• Ensures, monitors, and applies appropriate discounts to HMO and other stakeholders
• Serves as an ambassador for partner HMOs and stakeholders

D. Records Management

• Manages proper storage of medical records
• Ensures accurate release of medical & diagnostic records
• Adheres to the Data Privacy Act in terms of confidentiality of patient records

• Monitors and orders forms for HMOs and companies
• Prepares and generate reports accordingly
• Performs other tasks that may be assigned from time to time