Administrative Associate (Athletics Department)

Life Academy International; Pasig; On-site; PHP 240,000 - 360,000; Full time

Job summary

Life Academy International in Pasig is seeking an organized Administrative Officer to manage athletic records, rosters, calendars, and documentation, ensuring accuracy and timely updates across the department. You will handle communications, notifications, and reminders with clarity, coordinate practices, games, travel, and facility bookings, and supervise equipment issuance and return.

The role requires collaboration with the Athletic Director, Finance Office, procurement, parents, and

Responsibilities

• Maintains organized and updated athletic records, team rosters, schedules, student participation records, calendars, and departmental documentation.
• Prepares and distributes memos, newsletters, announcements, reminders, and schedule updates with clarity and professionalism.
• Serves as a point of contact for parents regarding athletic schedules, events, and documentation while maintaining updated family contact information.
• Coordinates logistics for practices, games, tournaments, and team travel, including transportation requests, facility bookings, and equipment needs.
• Tracks uniforms, sports equipment, and supplies; coordinates procurement and ensures the proper issuance and collection of items each season.
• Assists in preparing for school-hosted games and tournaments by organizing game sheets, scorebooks, banners, and volunteer assignments.
• Tracks departmental expenses, processes receipts, assists with monthly reporting, coordinates disbursements with the Finance Office, and helps manage athlete and registration payments.
• Ensures the accuracy of records, documentation, schedules, inventory, and financial information while managing multiple administrative responsibilities.
• Works closely with the Athletic Director, Finance Office, procurement personnel, parents, and event volunteers to support smooth departmental operations.
• Responds promptly to changing schedules, emerging departmental needs, and additional responsibilities assigned by the Athletic Director.

Job description

Core Instructional Competencies

Competency

Description

Administrative & Operational Support

Maintains organized and updated athletic records, team rosters, schedules, student participation records, calendars, and departmental documentation.

Communication & Correspondence

Prepares and distributes memos, newsletters, announcements, reminders, and schedule updates with clarity and professionalism.

Parent & Family Liaison

Serves as a point of contact for parents regarding athletic schedules, events, and documentation while maintaining updated family contact information.

Athletic Logistics & Coordination

Coordinates logistics for practices, games, tournaments, and team travel, including transportation requests, facility bookings, and equipment needs.

Inventory & Equipment Management

Tracks uniforms, sports equipment, and supplies; coordinates procurement and ensures the proper issuance and collection of items each season.

Event & Game Day Support

Assists in preparing for school-hosted games and tournaments by organizing game sheets, scorebooks, banners, and volunteer assignments.

Budget & Finance Coordination

Tracks departmental expenses, processes receipts, assists with monthly reporting, coordinates disbursements with the Finance Office, and helps manage athlete and registration payments.

Organization & Attention to Detail

Ensures the accuracy of records, documentation, schedules, inventory, and financial information while managing multiple administrative responsibilities.

Interdepartmental Collaboration

Works closely with the Athletic Director, Finance Office, procurement personnel, parents, and event volunteers to support smooth departmental operations.

Adaptability & Accountability

Responds promptly to changing schedules, emerging departmental needs, and additional responsibilities assigned by the Athletic Director.