Administrative Associate

MicroSourcing International; Philippines; On-site; PHP 360,000 - 480,000; Full time

Benefits offered by this job

Healthcare coverage from day one

Performance bonuses

Paid time-off with cash conversion

Job summary

MicroSourcing is seeking a Facilities and Administrative Associate to help keep MOA, Pasay City operations running smoothly onsite. You will manage pantry and office supplies, coordinate vendors, and oversee daily site upkeep in a fast-paced environment.

This role requires strong organizational and communication skills, plus flexibility to travel between company sites. We offer healthcare from day one, bonuses, paid time-off, and a collaborative, inclusive culture that values every team member.

Qualifications

• High School diploma or equivalent qualification.
• Strong organizational, time management, and multitasking skills.
• Excellent oral and written communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Knowledge of basic workplace safety and security protocols.
• Flexibility to work additional hours and travel across various sites.

Responsibilities

• Monitor, encode, and manage inventory for pantry, cleaning, and office supplies; process OSRFs and monthly utilization reports.
• Coordinate vendor deliveries and service agreements for housekeeping, security, warehouse ops, drinking water, and pantry concessions.
• Oversee daily site upkeep and housekeeping to maintain a clean, organized, safe, and professional environment.
• Handle administrative ticketing requests, including gate passes, locker and pedestal issuances, and access card provisioning or deactivations.
• Perform daily CCTV retention checks and review footage; ensure adherence to safety and security protocols.
• Support Client Services with travel and logistics arrangements while assisting with general office admin functions.

Skills

Organizational skills

Time management

Communication skills

MS Office proficiency

Safety awareness

Travel flexibility

Education

High School diploma

Bachelor's degree or admin/facilities certs

Tools

Office management software

Job description

Discover your 100% YOU with MicroSourcing!

Position: Facilities and Administrative Associate

Location: MOA, Pasay City

Work setup & shift: Onsite | Shifting

Why join MicroSourcing

You'll Have

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses.
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role

As a Facilities and Administrative Associate, you will:

• Monitor, encode, and manage inventory for pantry, cleaning, and office supplies, processing Office Supplies Requisition Forms (OSRF) and generating monthly utilization reports.
• Coordinate vendor deliveries and service agreements for housekeeping, security, warehouse operations, drinking water, and pantry concessionaires.
• Oversee daily site upkeep and housekeeping operations to maintain a clean, organized, safe, and professional working environment.
• Handle administrative ticketing requests, including gate passes, locker and pedestal issuances, and access card provisioning, modifications, or deactivations.
• Perform daily CCTV retention checks, review footage as required, and maintain adherence to basic safety and security protocols.
• Support Client Services with travel and logistics arrangements while assisting with general office administrative functions.

What You Need

Non-negotiables

• High School diploma or equivalent qualification.
• Strong organizational, time management, and multitasking skills.
• Excellent oral and written communication and interpersonal skills.
• Proficiency in basic computer applications, particularly Microsoft Office Suite.
• Knowledge of basic workplace safety and security protocols.
• Flexibility to work additional hours and travel across various company sites as required by business demands.

Preferred Skills/expertise

• Bachelor's degree or relevant professional administrative/facilities certifications.
• Prior experience in an administrative, facilities support, or office coordination role.
• Experience with vendor coordination and facility maintenance oversight.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan - it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

• Terms & conditions apply