Administrative Assistant: Scheduling & Data Coordination

BridgeGate; Philippines; On-site; PHP 279,000 - 424,000; Full time

Job summary

MicroSourcing is seeking an Admin Assistant (Intermediate) in the Philippines to support scheduling, contract management via DocuSign, and data tasks for partners and clients. The role emphasizes accuracy, organization, and proactive data quality improvements within ATS/CRM systems.

You will coordinate candidate calls, provide status updates, and prepare reports, presentations, and other essential materials using Word, Excel, PowerPoint, and PDFs.

Qualifications

• Proven experience in an administrative, executive assistant, or coordination role.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• High attention to detail and accuracy, particularly when working with data and documents.
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint) and document management.
• Strong communication skills and the ability to work effectively with multiple stakeholders.

Responsibilities

• Coordinate and manage scheduling of candidate calls with partners and interviews with clients.
• Provide regular status updates to partners regarding open or incomplete scheduling efforts.
• Prepare, send, and track contracts via DocuSign, forwarding completed agreements to partners and the bookkeeper.
• Coordinate travel arrangements for partners and candidates as needed.
• Prepare spreadsheets, reports, presentations, and other support materials.
• Assist with document creation and editing using Word, PowerPoint, PDF, and other tools.
• Support data and project-related tasks by collaborating with partners and the research team.
• Build lists, collect, clean, and maintain data to ensure accuracy and completeness.
• Create and update candidate and company records in the ATS/CRM system.
• Proactively identify inconsistencies or incomplete data in ATS/CRM and improve data quality.
• Collaborate with the bookkeeper and CPA, including assistance with collections activities.
• Provide general office, operational, and occasional personal support to partners as requested.

Skills

Administrative experience

Organizational skills

Attention to detail

Communication skills

Multitasking

Tools

MS Office

Job description

MicroSourcing is seeking an Admin Assistant (Intermediate) in the Philippines to support scheduling, contract management via DocuSign, and data tasks for partners and clients. The role emphasizes accuracy, organization, and proactive data quality improvements within ATS/CRM systems.

You will coordinate candidate calls, provide status updates, and prepare reports, presentations, and other essential materials using Word, Excel, PowerPoint, and PDFs.