Admin Assistant (Intermediate)

BridgeGate; Philippines; On-site; PHP 279,000 - 424,000; Full time

Job summary

MicroSourcing is seeking an Admin Assistant (Intermediate) in the Philippines to support scheduling, contract management via DocuSign, and data tasks for partners and clients. The role emphasizes accuracy, organization, and proactive data quality improvements within ATS/CRM systems.

You will coordinate candidate calls, provide status updates, and prepare reports, presentations, and other essential materials using Word, Excel, PowerPoint, and PDFs.

Qualifications

• Proven experience in an administrative, executive assistant, or coordination role.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• High attention to detail and accuracy, particularly when working with data and documents.
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint) and document management.
• Strong communication skills and the ability to work effectively with multiple stakeholders.

Responsibilities

• Coordinate and manage scheduling of candidate calls with partners and interviews with clients.
• Provide regular status updates to partners regarding open or incomplete scheduling efforts.
• Prepare, send, and track contracts via DocuSign, forwarding completed agreements to partners and the bookkeeper.
• Coordinate travel arrangements for partners and candidates as needed.
• Prepare spreadsheets, reports, presentations, and other support materials.
• Assist with document creation and editing using Word, PowerPoint, PDF, and other tools.
• Support data and project-related tasks by collaborating with partners and the research team.
• Build lists, collect, clean, and maintain data to ensure accuracy and completeness.
• Create and update candidate and company records in the ATS/CRM system.
• Proactively identify inconsistencies or incomplete data in ATS/CRM and improve data quality.
• Collaborate with the bookkeeper and CPA, including assistance with collections activities.
• Provide general office, operational, and occasional personal support to partners as requested.

Skills

Administrative experience

Organizational skills

Attention to detail

Communication skills

Multitasking

Tools

MS Office

Job description

Discover your 100% YOU with MicroSourcing!

Position: Admin Assistant (Intermediate)

Location: Bogota, Colombia

Work setup & shift: Onsite| Day shift

Why join MicroSourcing?

You'll have:

Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses

A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.

Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.

Career Growth: Take advantage of opportunities for continuous learning and career advancement.

Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.

Your Role:

As a Admin Assistant you will:

• Coordinate and manage scheduling of candidate calls with partners and interviews with clients.
• Provide regular status updates to partners regarding open or incomplete scheduling efforts.
• Prepare, send, and track contracts via DocuSign, forwarding completed agreements to partners and the bookkeeper.
• Coordinate travel arrangements for partners and candidates as needed.
• Prepare spreadsheets, reports, presentations, and other support materials.
• Assist with document creation and editing using Word, PowerPoint, PDF, and other tools.
• Support data and project-related tasks by collaborating with partners and the research team.
• Build lists, collect, clean, and maintain data to ensure accuracy and completeness.
• Create and update candidate and company records in the ATS/CRM system.
• proactively identify inconsistencies or incomplete data in ATS/CRM and improve data quality.
• Collaborate with the bookkeeper and CPA, including assistance with collections activities.
• Provide general office, operational, and occasional personal support to partners as requested..

What You Need:

Non-negotiables

• Proven experience in an administrative, executive assistant, or coordination role.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• High attention to detail and accuracy, particularly when working with data and documents.
• Proficiency in Microsoft Office tools (Word, Excel, PowerPoint) and document management.
• Strong communication skills and the ability to work effectively with multiple stakeholders.

Preferred skills/expertise

• Experience working with ATS and/or CRM systems.
• Background in recruitment, talent acquisition, or professional services environments.
• Experience coordinating schedules, contracts, and travel arrangements.
• Familiarity with DocuSign or similar electronic signature platforms.
• Ability to proactively identify issues and suggest process improvements.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!

For more information, visit https://www.microsourcing.com/

*Terms & conditions apply