Administrative Assistant (Healthcare Account)

Virtual Staff 365; Philippines; Remote; PHP 335,000 - 558,000; Full time

Benefits offered by this job

Permanent work-from-home set-up

Dayshift (Perth, Australian business ώ

Full-time job

HMO (Staff only)

Annual leave

Adhoc Bonus

Job summary

Virtual Staff 365 is seeking an Administrative Assistant to support a healthcare account from a remote setup. The role focuses on managing calls, calendars, data entry, and email workflows while maintaining patient confidentiality and high accuracy.

You will use Outlook and Gmail, collaborate with internal teams, and align with Perth business hours. A strong command of English, attention to detail, and independence are essential; weekend shifts may be required.

Qualifications

• Proficient in Outlook and Gmail.
• Strong Microsoft Office skills.
• Excellent English communication, both verbal and written.
• Experience in healthcare administration preferred.
• Willing to work Perth time and weekends.

Responsibilities

• Manage incoming and outgoing calls with professionalism.
• Perform accurate and consistent data entry into internal systems.
• Read, respond to, and elevate emails appropriately.
• Manage and update calendars and schedules.
• Maintain accurate internal records and task notes.
• Liaise with patients, internal teams, and external contacts as needed.
• Use Outlook, Gmail, and Microsoft Office tools to complete daily tasks.

Skills

Data entry

Calendar management

Email management

English comms

MS Office

Phone etiquette

Attention to detail

Confidential information handling

Remote work experience

Transcription (bonus)

Tools

Microsoft Office

Outlook

Gmail

Job description

Administrative Assistant (Healthcare Account)

Company : Virtual Staff 365
Job Type : Full Time
Location : Philippines

Job Description

Description

Our client is a trusted Australian-based healthcare services provider delivering timely, professional support to patients and clinics.

As they continue to grow, they are looking for a reliable and detail-oriented Administrative Assistant to join their remote team. This role is ideal for someone who thrives in a fast-paced support environment and is confident in managing communication, calendars, and admin processes remotely.

Job Responsibilities

• Manage incoming and outgoing calls with professionalism and a friendly tone.
• Perform accurate and consistent data entry into internal systems.
• Read, respond to, and elevate emails appropriately.
• Manage and update calendars and schedules.
• Maintain accurate internal records and task notes.
• Liaise with patients, internal teams, and external contacts as needed.
• Use Outlook, Gmail, and Microsoft Office tools to complete daily tasks.

Requirements

• Strong proficiency in Outlook and Gmail.
• High-level skills in the Microsoft Office Suite.
• Excellent English communication skills—verbal and written.
• Friendly and professional phone manner with a clear, neutral accent.
• Strong attention to detail and organisational skills.
• Ability to work independently and handle confidential information.
• Experience with voice recording or transcription is a plus.
• Must be willing to work on Perth time (same time zone as the Philippines).

Highly Essential

• Must have a dual monitor set-up.
• Must be comfortable working on weekends (work schedule is potentially gonna be Sunday to Thursday subject to change).
• Must be comfortable with taking a high volume of inbound and outbound calls.
• Previous administrative or customer service experience in a healthcare setting.
• Must know how to read prescriptions.

Benefits

• Permanent work-from-home set-up
• Dayshift (Perth, Australian business hours)
• Full-time job
• HMO (Staff only)
• Annual leave
• Adhoc Bonus