Administrative Assistant

Integral Ltd.; Taguig; On-site; PHP 201,000 - 357,000; Full time

Job summary

Jones Lang LaSalle Incorporated is seeking a dedicated Administrative Assistant to support on-site facility operations in Taguig, Philippines. The role involves coordinating HVAC, lighting, plumbing, electrical systems, and building security, while serving as a liaison with vendors and service providers.

The position includes maintaining records of maintenance activities, processing invoices, and ensuring safety and compliance with company policies.

Qualifications

• Experience in facilities operations or administrative coordination.

Responsibilities

• Coordinate daily facility operations including HVAC, lighting, plumbing, electrical systems, and building security.
• Monitor building systems and respond promptly to facility issues or emergencies.
• Maintain accurate records of maintenance activities, work orders, and service requests.
• Coordinate and schedule maintenance services, repairs, and inspections with contractors.
• Obtain quotes for facility services and ensure contract compliance.
• Support implementation of health and safety programs and emergency preparedness plans.
• Assist in budget tracking for facility-related expenses.
• Respond to tenant inquiries and service requests in a timely, professional manner.

Skills

Administrative support

Vendor coordination

Budget tracking

Safety compliance

Tools

MS Office

Facilities software

Job description

Administrative Assistant### Administrative AssistantApply: On-site: Taguig, Philippines: Full time: Posted Today: REQ535209**JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.**Facility Operations & Maintenance**Coordinate daily facility operations including HVAC systems, lighting, plumbing, electrical systems, and building security. Monitor building systems and respond promptly to facility issues or emergencies. Conduct regular facility inspections to identify maintenance needs and safety concerns. Maintain accurate records of all facility maintenance activities, work orders, and service requests.**Vendor & Contractor Management**Serve as liaison between building occupants, vendors, and service providers. Coordinate and schedule maintenance services, repairs, and inspections with contractors. Obtain quotes and proposals for facility services and minor projects. Monitor vendor performance to ensure quality standards and contract compliance are met.**Health, Safety & Compliance**Support implementation of health and safety programs and emergency preparedness plans. Ensure compliance with building codes, safety regulations, and company policies. Coordinate safety inspections, fire drills, and emergency response procedures. Maintain safety equipment including fire extinguishers, AEDs, and first aid supplies.**Administrative Support**Process invoices and maintain budget tracking for facility-related expenses. Maintain facility management databases and documentation systems. Respond to tenant inquiries and service requests in a timely, professional manner. Prepare reports on facility operations, maintenance activities, and key performance metrics.**Location:**On-site –Taguig, PhilippinesIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.