Administrative Assistant

Anchor Land Holdings Inc.; Philippines; On-site; PHP 279,000 - 391,000; Full time

Job summary

Anchor Land Holdings Inc. is seeking an Admin Assistant to support payment requests for communication, printing, and property maintenance. The role includes coordinating Meralco transfer of ownership from developers to unit owners and ensuring timely processing of invoices and records.勤

The ideal candidate is a college graduate with at least 1 year of admin support experience, proficient in MS Office, and able to work collaboratively in a busy environment.

Qualifications

• College graduate of any business-related course.
• 1 year of administrative support experience.
• Resourceful, mature, hardworking and a team player.
• Good oral and written communication skills.
• Computer literate.

Responsibilities

• Communication Expense Management: Verify and process invoices for monthly communication charges.
• Printing and Photocopier Expense Management: Verify and process invoices for printing/photocopier billings.
• Property Repair and Maintenance: Verify and process invoices for repairs and LPG supplies for commercial establishments.
• Timely Payment Management: Ensure punctual payment of payables and maintain records; secure invoices/receipts and BIR Form 2307 as required.
• Task Monitoring: Maintain an up-to-date monitoring system and meet deadlines.
• Meralco Transfer of Ownership: Collect and verify requirements for Meralco transfer of ownership from developers to unit owners.
• Ad Hoc Responsibilities: Take on additional duties as assigned by the department.

Skills

Communication skills

Team player

Computer literacy

Oral & Written communication

Education

Business-related degree

Tools

MS Office

Job description

JOB SUMMARY

The Admin Assistant is a pivotal role responsible for facilitating payment requests for communication, photocopiers, property repair and maintenance, and managing the Meralco Transfer of Service from developers' accounts to unit owners in the Tutuban Area. This position plays a crucial role in ensuring the efficient financial operation and seamless service transition within the organization.

DUTIES & RESPONSIBILITIES

• Communication Expense Management: Verify and process invoices for all communication-related monthly charges. Obtain justifications for excess usage from assignees when necessary.

• Printing and Photocopier Expense Management: Verify and process invoices for all printing and photocopier-related billings.

• Property Repair and Maintenance: Verify and process invoices for property repair and maintenance expenses, including LPG supplies billings for commercial establishments.

• Timely Payment Management: Ensure the punctual payment of payables and maintain comprehensive records. Secure invoices, receipts and BIR Form 2307 from business partners as required.

• Task Monitoring: Maintain an up-to-date monitoring system for all assigned tasks, guaranteeing that deadlines are met.

• Meralco Transfer of Ownership: Take charge of collecting and verifying requirements for the Meralco transfer of ownership process, ensuring a smooth transition from developer to unit owner.

• Ad Hoc Responsibilities: Be ready to accept additional duties and responsibilities as assigned by the department, contributing to the overall efficiency of operations.

QUALIFICATIONS

• College graduate of any business-related course;

• With at least one (1) year experience in administrative support;

• Resourceful, mature, hardworking and a team player;

• With good oral & written communication skills;

• Computer literate