Administrative Assistant

Payreto Services Inc.; Makati; On-site; PHP 268,000 - 402,000; Full time

Benefits offered by this job

Competitive salary

Professional development opportunities

Hybrid work setup

Equipment provided

Day 1 HMO

Life Insurance

Job summary

Payreto Services Inc. in Makati is seeking an Administrative Assistant to support the People Department with HR documentation, reporting, and data analysis.

You will work closely with the VP of People, coordinate performance evaluations, prepare MOMs, and deliver regular analytics to stakeholders while maintaining strong cross-functional collaboration.

This role offers hybrid working arrangements and opportunities for professional development.

Qualifications

• Bachelor's Degree in Psychology, Behavioral Science, HR, or equivalent.
• 1–2 years of experience in a similar role.
• Excellent English verbal and written communication.
• Strong interpersonal & cross-functional collaboration.
• Proficient with Microsoft Office tools and Google Workspace.
• Experience with reports and basic data analysis preferred.
• Strong business acumen and attention to detail.

Responsibilities

• Provide end-to-end administrative support for the VP People.
• Coordinate timely submission of performance evaluations.
• Document Minutes of Meetings (MOMs).
• Prepare data analytics and HR reports.
• Generate reports and analyze HR metrics for stakeholders.
• Monitor university linkages and internship programs.
• Relay VP instructions to teams and track task completion.
• Collaborate with Operations and Learning & Development.

Skills

MS Office

Google Workspace

Data analysis

Communication

Education

Bachelor's Degree in Psychology / Behavioral Science / HR

Tools

Excel

Job description

POSITION OVERVIEW

The Administrative Assistant monitors the task accomplishment of the People Department and provides administrative support to ensure efficient operations. The Administrative Assistant assists with HR documentation, performance management, employee database management, generation of reports and analysis of data. This role works closely with the VP People in gathering requirements, including process opportunities, the company's performance status, and new reporting needs. The Administrative Assistant acts as a liaison to the other departments and assists in meeting the department's needs to attain the company's objectives.

WHAT WILL YOU DO?

Administrative Duties

• Provides end-to-end administrative and operational support for the VP of People, encompassing all core and extended departmental functions
• Coordinates with employees and their immediate supervisors in ensuring timely submission of performance evaluations
• Documents Minutes of the Meeting (MOMs)
• Prepares data analytics and reports needed by the People Department

Data Analysis & Reporting

• Generates comprehensive reports and conducts data analysis to support the VP People.
• Utilizes Microsoft Excel/ Google sheets to track, measure, and analyze HR and business-related metrics.
• Monitors and reports on the company's performance status and process opportunities.
• Delivers regular, comprehensive presentations on departmental reports, performance status, and analytical findings to the VP People and relevant stakeholders.

Project Monitoring

• Assists in monitoring university linkages and internship programs
• Oversees project/task progress of the People Department
• Relays instructions of VP People to respective teams and follows through regarding task completion
• Supports initiatives and acts as a liaison across Operations, Talent Management / Learning & Development, and other Internal Support Units.

Additional Duties

• Assists the People Department in various clerical/administrative tasks
• Accomplishes other tasks as may be assigned by the immediate supervisor/manager

WHAT SHOULD YOU HAVE?

• Bachelor's Degree in Psychology, Behavioral Science, Human Resource Management or any equivalent degree
• At least 1 - 2 years' experience in a similar role/capacity
• Above average English verbal and written communication skills
• Excellent Interpersonal skills
• Well-versed with different Microsoft Office tools and Google Workspace applications
  • Preferably with experience or proficiency with reports and basic data analysis
• Strong business acumen, paired with a comprehensive understanding of cross-functional HR operations and departmental dynamics
• Collaborative mindset
• Strong drive for success and willingness to learn
• Keen attention to detail
• Strong comprehension showing ability to quickly pick up what the purpose of tasks may be
• Ability toquickly identify aligned outcomes based on set instructions given

WHAT WE OFFER

• Competitive Salary Packages
• Professional Development Opportunities
• Hybrid Work Setup
• Equipment Provided
• Day 1 HMO
• Life Insurance