Administrative and Operations Supervisor

Veratis Energy Construction Corporation; Daungan; On-site; PHP 360,000 - 480,000; Full time

Job summary

BaiTeESS New Energy is seeking an Admin & Operations Supervisor to coordinate daily operations and supervise staff, ensuring tasks are completed on time. This hands-on role involves following up with departments, managing documents, and keeping management informed with timely updates.

The ideal candidate will have strong organizational and communication skills in English and Filipino, plus proficiency in Excel, Word, and Google Sheets, with a willingness to learn about solar products and

Qualifications

• Relevant experience in administration, operations coordination, or team supervision.
• Strong organizational, prioritization, and follow-up skills.
• Able to communicate confidently with colleagues and give respectful but clear reminders.
• Good English and Filipino communication skills.
• Proficient in Excel, Word, Google Sheets, and basic office applications.
• Able to work independently, identify problems, and suggest practical solutions.
• Honest, dependable, and careful with confidential company information.
• Willing to learn about solar products, energy storage, and installation operations.
• Experience in trading, distribution, warehousing, construction, electrical products, installation services, or a small-business team is an advantage.

Responsibilities

• Work with management to identify daily priorities, assign responsibilities, and set deadlines.
• Follow up on pending tasks and check the quality and completion of assigned work.
• Monitor attendance and leave records, and report staffing concerns to management.
• Help implement company procedures consistently, respectfully, and fairly.
• Ensure customer inquiries and sales leads have an assigned person and a clear next action.
• Follow up with sales staff on unanswered messages, customer appointments, quotations, and customer updates.
• Coordinate with sales, warehouse, technical, and installation teams on orders, deliveries, and project schedules.
• Identify delays or missing information, raise issues promptly, and follow through on agreed solutions.
• Organize quotations, contracts, receipts, reports, and other company documents.
• Maintain basic expense and petty-cash records for management review.

Skills

Administration experience

Operations coordination

Team supervision

Organizational skills

Follow-up skills

English communication

Filipino communication

Excel

Word

Google Sheets

Job description

About the role

BaiTeESS New Energy supplies solar panels, inverters, batteries, and complete solar systems, with installation services. We are looking for a responsible, organized, and proactive Admin & Operations Supervisor to coordinate daily operations and help management ensure that tasks are completed properly and on time. This is a hands-on coordination and supervisory role—not simply a clerical position. You should be comfortable following up with staff, identifying delays, coordinating departments, and keeping management informed.

Key responsibilities

• Work with management to identify daily priorities, assign responsibilities, and set deadlines.




• Follow up on pending tasks and check the quality and completion of assigned work.




• Monitor attendance and leave records, and report staffing concerns to management.




• Help implement company procedures consistently, respectfully, and fairly.




• Ensure customer inquiries and sales leads have an assigned person and a clear next action.




• Follow up with sales staff on unanswered messages, customer appointments, quotations, and customer updates.




• Coordinate with sales, warehouse, technical, and installation teams on orders, deliveries, and project schedules.




• Identify delays or missing information, raise issues promptly, and follow through on agreed solutions.




• Organize quotations, contracts, receipts, reports, and other company documents.




• Maintain basic expense and petty-cash records for management review.

About you

• Relevant experience in administration, operations coordination, or team supervision.




• Strong organizational, prioritization, and follow-up skills.




• Able to communicate confidently with colleagues and give respectful but clear reminders.




• Good English and Filipino communication skills.




• Proficient in Excel, Word, Google Sheets, and basic office applications.




• Able to work independently, identify problems, and suggest practical solutions.




• Honest, dependable, and careful with confidential company information.




• Willing to learn about solar products, energy storage, and installation operations.




• Experience in trading, distribution, warehousing, construction, electrical products, installation services, or a small-business team is an advantage.

About us

BaiTeESS New Energy supplies solar panels, inverters, batteries, and complete solar systems, with installation services.