Administration Coordinator (Electrical Contracting / Trade Services)

outsourcedstaff; Philippines; On-site; PHP 279,000 - 446,000; Full time

Job summary

outsourcedstaff seeks a focused back-office administrator in the Philippines to run the day-to-day administration of a small business. You will handle enquiries, records and compliance registers, working closely with the Director and Operations Manager.

This role is non-technical; decisions are supported by procedures or a designated person. You will help build systems, templates and processes so the business runs smoothly without depending on memory.

Job description

About the Company

Our client is an established Australian electrical contracting business, trading since 2014. Revenue is split roughly evenly across facilities maintenance for schools, hospitals, aged care providers and strata, alongside residential and commercial electrical work. Beyond core electrical work, the business also delivers split system and ducted air conditioning, pneumatic tube systems (Swisslog and Lamson), security and access control (Gallagher), and TV and data cabling.

The team runs three vans, three qualified electricians and three apprentices, with a Director who splits time between the office and the field. The business is run on Christian faith and values, which shape how customers, staff and suppliers are treated.

About the Role

This is a single, foundational back-office role: one person holding the administration of a business that is currently run out of two people's heads, working closely with the Director and the Operations Manager.

This role is never asked to make a technical or trade call. Every decision point is supported by a lookup table, a written procedure, or a named person to elevate to - if something needs an electrician's judgement, it goes to the Operations Manager. Nothing goes out to a customer that the Director has not seen.

Primary Purpose

To hold and run the day-to-day administration of the business - enquiries, records and compliance registers - accurately and on time, and to help build the systems, procedures and templates that let the business run without depending on any one person's memory.