Admin Support ( Insolvency )

Your Outdesk Solutions Corp; Cebu City; Hybrid; PHP 279,000 - 469,000; Full time

Benefits offered by this job

Paid Leave

13th Month Pay

SSS

Philhealth

Pag-Ibig

BIR

HMO

Job summary

Your Outdesk Solutions Corp is seeking a meticulous Administration Support professional to assist an Australian insolvency firm. You will handle client onboarding, statutory lodgements, financial reporting, and case management, ensuring deadlines are met with accuracy.

Work in a hybrid setup from the Philippines, collaborating with Australian clients. The role emphasizes attention to detail, strong communication, and proficiency with Xero, MYOB, QuickBooks, and Aryza.

Qualifications

• Minimum 2 years of relevant experience in insolvency, bookkeeping, or accounting.
• Experience supporting Australian insolvency matters is highly regarded.
• Bachelor's degree, postgraduate qualification, or professional qualification desirable but not essential.
• Advanced proficiency in Microsoft Office (Word, Excel, Outlook).
• Experience using Xero, MYOB, QuickBooks.
• High attention to detail and accuracy with strong analytical skills.
• Ability to work under pressure and meet strict deadlines.
• Excellent organizational and time management abilities.
• Strong understanding of accounting principles and statutory compliance.
• Excellent written and verbal communication skills; professional with clients and stakeholders.
• Ability to work independently and collaboratively within a team.
• Proactive, initiative-driven approach; quick learner.
• Interest in law, legislation, insolvency policies.
• Stable internet for hybrid work.

Responsibilities

• General Administration: manage daily tasks including correspondence, phone calls, emails, data entry, and filing.
• Client Support: onboarding new clients and ongoing administrative support for insolvency appointments.
• Statutory Lodgements: prepare and lodge appointment notifications and statutory forms per ASIC timelines.
• AFSA Lodgements: prepare and lodge annual AFSA lodgements.
• ATO Compliance: prepare and lodge BAS and other documents for insolvency appointments.
• Case Management: maintain case records, diaries, deadlines, and milestones.
• Stakeholder Correspondence: draft professional emails and letters to creditors and stakeholders.
• Creditors' Documentation: draft reports, notices of meetings, and minutes.
• Case Management Systems: update Insol6 and document repositories.
• Timesheets & Invoicing: maintain timesheets and generate tax invoices using Aryza.
• File Management: monitor progress and close completed matters.
• Investigation Support: interview bankrupts/directors, take minutes, obtain records.
• Financial Analysis: review bank statements and prepare financial reports using Xero/MYOB/QuickBooks.
• Investigation Documentation: draft investigation reports and summaries.
• Research Support: assist the principal with research.

Skills

Attention to detail

Analytical skills

Time management

Communication skills

Independent worker

Proactive

Hybrid work capable

Learning agility

Education

Bachelor's degree

Postgraduate qualification

Professional qualification

Tools

Xero

MYOB

QuickBooks

Insol6

Aryza

Microsoft Word

Excel

Outlook

Job description

We’re seeking a meticulous and detail-oriented Administration Support professional to support an Australian insolvency firm in managing insolvency and business recovery cases. This is an opportunity to join a growing firm and gain hands-on experience in a specialised area of accounting.

The firm supports businesses and individuals navigating financial challenges, taking a people-first approach based on respect, empathy, and clear communication. The successful candidate will provide administrative, case management, and investigation support while ensuring statutory requirements, documentation, and deadlines are managed accurately.

Responsibilities

• General Administration: Manage day-to-day administrative tasks, including correspondence, phone calls, email communications, data entry, spreadsheets, filing systems, and record keeping.

• Client Support: Assist with onboarding new clients and provide ongoing administrative support throughout insolvency appointments, including bankruptcies and liquidations.

• Statutory Lodgements: Assist with preparing and lodging appointment notifications and other statutory forms in accordance with ASIC requirements and relevant timelines.

• AFSA Lodgements: Prepare and lodge annual AFSA lodgements as required.

• ATO Compliance: Prepare and lodge Business Activity Statements (BAS) and other required documentation for insolvency appointments with the Australian Taxation Office.

• Case Management: Maintain accurate case records and diaries, monitor statutory deadlines, and ensure key milestones are tracked and completed on time.

• Stakeholder Correspondence: Manage correspondence with creditors, bankrupts, and other stakeholders, including drafting professional emails and letters in response to enquiries.

• Creditors' Documentation: Assist with drafting reports to creditors, notices of creditors' meetings, and meeting minutes.

• Case Management Systems: Update and maintain case information within Insol6 and associated document repositories.

• Timesheets & Invoicing: Maintain accurate timesheets and assist with generating tax invoices using insolvency accounting software such as Aryza.

• File Management: Monitor case progress, organise files, and assist with the finalisation and closure of completed matters.

• Investigation Support: Assist with investigations by interviewing bankrupts and company directors, taking meeting minutes, and pursuing relevant records.

• Financial Analysis: Review bank statements to identify unusual activity and assist with generating and analysing financial reports for insolvent entities using Xero, QuickBooks, or MYOB.

• Investigation Documentation: Assist with drafting investigation reports, investigation summaries, and supporting documentation for review by the insolvency practitioner.

• Research Support: Provide research and administrative support to the firm's principal as required.

Requirements

• Minimum 2 years of relevant experience in insolvency, bookkeeping, or accounting.

• Experience supporting Australian insolvency matters is highly regarded.

• Completed Bachelor's Degree, postgraduate qualification, or professional qualification is desirable but not essential.

• Advanced proficiency in Microsoft Office, particularly Word, Excel, and Outlook.

• Experience using accounting systems such as Xero, MYOB, and QuickBooks.

• High level of attention to detail and accuracy, with strong analytical skills.

• Ability to work under pressure and manage tight statutory and operational deadlines.

• Excellent organisational and time management skills.

• Strong understanding of accounting principles and statutory compliance.

• Excellent written and verbal communication skills, with the ability to communicate tactfully and professionally with clients and stakeholders.

• Ability to work independently while also collaborating effectively within a team environment.

• Proactive and initiative-driven approach to daily responsibilities.

• Quick learner with the ability to understand new systems, processes, legislation, and policies.

• Strong interest in or aptitude for law, legislation, and policies relating to insolvency.

• Stable internet connection suitable for a hybrid work arrangement.

Software Proficiency

• Accounting Software – Xero, MYOB, QuickBooks

• Insolvency Software – Insol6, Aryza

• Productivity Tools – Microsoft Word, Excel, Outlook

• Document Management – Digital document repositories and electronic filing systems

Education

• Bachelor's Degree, postgraduate qualification, or professional qualification in Accounting, Finance, Business, Law, or a related field is desirable but not essential.

Personal Attributes

• Highly organised and detail-oriented, with a strong focus on accuracy and compliance.

• Professional and tactful when communicating with clients, creditors, bankrupts, directors, and other stakeholders.

• Calm and resilient when working under pressure and managing sensitive matters.

• Proactive and self-motivated, with the initiative to identify what needs to be done and follow tasks through to completion.

• Analytical and methodical when reviewing financial information and supporting investigations.

• Reliable and accountable, with a strong commitment to meeting deadlines.

• Adaptable and willing to learn new systems, processes, legislation, and insolvency practices.

• Discreet and trustworthy when handling sensitive financial, legal, and personal information.

Time Zone:Australian Business Hours

Applicant Location:Mustbelocatedinthe Philippines

AboutOutdesk

Outdeskis the collaboration of Filipino and Australian professionals who shared a common goal to deliver a better offshore staffing solution to the SME market. We wanted to make it easier for businesses to engage, implement & manage a Philippines based staff member.

Employee Benefits

• Paid Leave

• 13th Month Pay

• SSS

• Philhealth

• Pag-Ibig

• BIR

• HMO