Admin Officer (Taguig)

Jones Lang LaSalle Property Consultants Pte Ltd; Taguig; On-site; PHP 400,000 - 520,000; Full time

Job summary

Jones Lang LaSalle Property Consultants Pte Ltd is seeking a Facility Coordinator to oversee quality assurance across facility operations. The role ensures inspections, documentation, and continuous improvement processes meet standards and regulatory requirements for multiple locations.

Responsibilities include developing QC protocols, monitoring vendor performance, and training staff to uphold quality across building systems, maintenance, and safety programs.

Qualifications

• Bachelor's degree in Facility Management, Engineering, or related field.
• 3+ years of facility management experience with a focus on quality control.
• Strong knowledge of quality management principles and methodologies.
• Experience with facility management software and documentation systems.
• Excellent analytical and problem-solving skills.
• Strong attention to detail and commitment to quality standards.
• Effective communication and interpersonal abilities.
• Proficiency with data analysis and reporting tools.

Responsibilities

• Develop and implement quality control protocols for all facility management processes.
• Conduct regular quality inspections of building systems, equipment, and maintenance work.
• Monitor and evaluate vendor performance against established service level agreements.
• Create and maintain documentation for quality assurance procedures and compliance records.
• Coordinate with maintenance teams to address quality issues and implement corrective actions.
• Analyze quality metrics and prepare reports for management on facility performance.
• Lead quality improvement initiatives and recommend process enhancements.
• Ensure compliance with industry standards, regulations, and internal policies.
• Participate in risk assessment activities related to facility operations.
• Train staff on quality control processes and best practices.
• Respond to and investigate quality-related incidents or complaints.
• Collaborate with other departments to align quality control efforts.

Skills

Analytical skills

Problem solving

Attention to detail

Communication skills

Interpersonal skills

Data analysis

Reporting tools

Education

Bachelor's degree in Facility Management, Engineering, or related field

Tools

Facility management software

Documentation systems

Job description

The Facility Coordinator is responsible for ensuring all facility operations meet established quality standards and compliance requirements. This role oversees quality assurance processes, conducts systematic inspections, and implements continuous improvement initiatives to maintain optimal facility conditions.

Key Responsibilities

Develop and implement quality control protocols for all facility management processes

Conduct regular quality inspections of building systems, equipment, and maintenance work

Monitor and evaluate vendor performance against established service level agreements

Create and maintain documentation for quality assurance procedures and compliance records

Coordinate with maintenance teams to address quality issues and implement corrective actions

Analyze quality metrics and prepare reports for management on facility performance

Lead quality improvement initiatives and recommend process enhancements

Ensure compliance with industry standards, regulations, and internal policies

Participate in risk assessment activities related to facility operations

Train staff on quality control processes and best practices

Respond to and investigate quality-related incidents or complaints

Collaborate with other departments to align quality control efforts

Required Qualifications

Bachelor's degree in Facility Management, Engineering, or related field

3+ years experience in facility management with focus on quality control processes

Strong knowledge of quality management principles and methodologies

Experience with facility management software and documentation systems

Excellent analytical and problem-solving skills

Strong attention to detail and commitment to quality standards

Effective communication and interpersonal abilities

Proficiency with data analysis and reporting tools

Preferred Qualifications

Professional certification in Quality Management or Facility Management

Experience with ISO standards and quality management systems

Knowledge of regulatory compliance in facility operations

Background in process improvement methodologies (Six Sigma, Lean)

Experience with audit processes and procedures

Working Conditions

Full-time, regular position

May require occasional evening or weekend work for inspections or audits

Physical requirements include walking throughout facilities and accessing various building areas

Some travel may be required between multiple locations for quality assessment