Admin Officer (AU Invoice & Admin Support)

Jobs360; Angeles; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Attendance Bonus

Fixed Weekends Off

Unlimited Barista Coffee

Free Parking & Shuttle

Premium Game Lounge

Social Passion Clubs

Engaging Monthly Events

Referral Incentives

Statutory Benefits

Job summary

Shore360 is looking for an Admin Officer (AU Invoice & Admin Support) to provide general administrative, invoice processing and bookkeeping support for the Clark office in the Philippines. The role emphasizes accuracy, organization, and timely completion of routine tasks, with interactions across Australia-based teams and departments.

The position involves invoicing, accounts payable activities, month-end assistance, and cross-branch support.

Qualifications

• At least 2 years of administrative, accounting, bookkeeping or invoice processing experience.
• Experience with invoice processing, data entry, financial records or general administrative tasks.
• Basic understanding of Accounts Payable and accounting processes.

Responsibilities

• Manage shared administrative inboxes and allocate invoices and tasks.
• Code invoices in GCS/Oasis and raise POs where required.
• Process urgent and ad-hoc invoices, staff reimbursements and disbursements.
• Assist with month-end activities and reconciliations with warehouse records.
• Follow up on missing/incorrect invoices and supplier queries.

Skills

Accounts Payable

Invoice processing

Data entry

Excel

Administrative tasks

English communication

Tools

GCS/Oasis

Job description

About the job Admin Officer (AU Invoice & Admin Support)

About Shore360:

• Shore360 is a 100% Australian-owned BP firm based in the Philippines, providing customized staffing and administrative support for international companies, handling recruitment, HR, IT, and office facilities so clients can focus on core business, offering transparent pricing, dedicated teams, and flexible setups.

Position Overview

• The Admin Officer will provide general administrative, invoice processing, and bookkeeping support to the local office. The role will primarily involve invoice data entry and processing, maintaining accurate records, general administrative tasks, and assisting with month-end requirements.
• The role requires strong attention to detail, accuracy, organisation, and the ability to complete routine tasks efficiently and within required deadlines. The successful candidate will also interact with teams and departments in Australia, so strong written and spoken English communication skills are required.

Key Responsibilities

• Manage shared administrative inboxes and allocate invoices and tasks as required.
• Code supplier, freight, destination agent, and contractor invoices in GCS/Oasis.
• Prepare and send coding slips and supporting documentation to Accounts Payable.
• Raise purchase orders (POs) where required.
• Process urgent and ad-hoc invoices, staff reimbursements, and disbursements.
• Assist with petty cash reconciliation.
• Process credit notes, cost transfers, and manual invoices as required.
• Follow up on missing or incorrect invoices and assist with supplier queries.
• Process recurring costs, including fuel, tolls, WiseTech/CargoWise, and other branch charges.
• Raise CAPEX requests and assist with payment processing.

Invoicing / Revenue

• Run and follow up on weekly uninvoiced reports.
• Assist with sales and credit invoicing.
• Process invoice and credit note postings.
• Follow up on outstanding job information and invoicing exceptions.
• Assist with customer refunds and payment-related queries when required.

Month-End Support

• Assist with accrual reports and related checking.
• Provide support for Work in Progress (WIP) activities.
• Assist with month-end requirements and related administrative tasks.
• Assist with packing stocktake and reconciliation with warehouse records.
• Review GL/detail transactions and follow up on outstanding items.
• Maintain supporting documentation required for month-end activities.

Fleet / General Administration

• Maintain fleet-related records and assist with registrations and fines where required.
• Maintain registers, spreadsheets, and supporting documentation.
• Assist branch and operations teams with routine administrative queries.
• Provide backup and cross-coverage support across branches and regions.
• Assist with other general administrative and bookkeeping tasks as assigned.

Key Requirements

• At least 2 years of relevant administrative, accounting, bookkeeping, Accounts Payable, or invoice processing experience.
• Experience with invoice processing, data entry, financial records, or general administrative tasks.
• Basic understanding of Accounts Payable and accounting processes.
• Strong written and spoken English communication skills, with the ability to communicate effectively with Australian-based teams and departments.
• Good organisational and time-management skills.
• Ability to handle confidential financial information.
• Proficiency in Microsoft Excel and other accounting or office productivity tools.
• Willingness to work on a 3-month project initially.

Work Set-up

• Clark Office-Based
• Monday to Friday, 6:00AM - 3:00PM

Shore Xtra Perk

• Attendance Bonus – Get a chance to win up to ₱5,000 every pay run for consistent, perfect attendance via raffle draw.
• Fixed Weekends Off – Enjoy a guaranteed work-life balance with Saturdays and Sundays off.
• Unlimited Barista Coffee all shift long
• Free Parking & Shuttle
• Premium Game Lounge – Relax and recharge in our dedicated on-site recreational zone
• Join our Social Passion Clubs to connect with like-minded peers and bring your whole self to work every day: Photography Club, Dance Club, Fitness Club, Book Club, Music Club
• Engaging Monthly Events – Experience a vibrant culture with regular team activities and celebrations with amazing prizes and rewards
• Referral Incentives – Get rewarded for bringing top talent to the team via our referral program.
• Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, OT, and Premium Pays