Admin Officer

Hail Transport Inc.; Mandaluyong; On-site; PHP 279,000 - 446,000; Full time

Benefits offered by this job

Comprehensive health insurance

Annual leave and sick leave

Professional development

Team-building activities

Job summary

Hail Transport Inc. in Mandaluyong, Metro Manila, seeks an experienced General Admin Associate to join our growing team. This full-time role supports operations through documentation, reporting, and compliance, with a focus on setup for regional expansion and smooth day-to-day administration.

You will handle records, procurements, supplier transactions, and vehicle maintenance coordination. You’ll collaborate with management and partners to keep information flowing efficiently, while maintaining

Qualifications

• Registration as Mechanical Engineer is required.
• Experience in admin or office support (minimum 6 months).
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Able to work on-site full-time with strong communication skills.

Responsibilities

• Maintain records, files, reports, and compliance documents.
• Support procurement and supplier transactions.
• Coordinate vehicle maintenance scheduling with service partners.
• Prepare basic admin and compliance reports.
• Liaise with internal and external stakeholders to ensure efficient information flow.

Skills

Organizational skills

Time management

Multitasking

Communication

Education

Registered Mechanical Engineer

Tools

AutoCAD

Rendering software

Job description

About the role

Hail Transport Inc. is seeking an experienced and proactive General Admin Associate to join our dynamic team in Mandaluyong, Metro Manila. The general administrative associate plays a role in the expansion of operations through providing technical and mechanical coordination, operational support, producing proper documentation, reporting, and compliance-related requirements.

You will play a crucial role in developing and supporting the startup tasks and the smooth operations of our growing business. This full-time position offers a competitive salary and the opportunity to contribute to the success of a thriving company.

What you'll be doing

• Support and assist operations through preparing, maintaining and organizing records, files, reports, and compliance-related requirements.
• Assist in operations-related procurement and supplier transactions.
• Assist in monitoring vehicle condition, maintenance scheduling, and coordinating with service and maintenance partners for vehicle inspection, repairs, and servicing.
• Prepare basic administrative and compliance reports.
• Identify and contribute opportunities to improve office efficiency and administrative processes.
• Providing comprehensive administrative support to the management team and wider organization
• Coordinating and scheduling meetings, appointments and travel arrangements
• Handling a variety of administrative tasks such as office & compliance management, data entry, filing, and document management
• Assisting with the preparation of reports, presentations and other business documentation
• Liaising with internal and external stakeholders to ensure efficient communication and information flow
• Identifying opportunities to streamline administrative processes and improve efficiency
• Providing backup support for reception duties as needed
• Assisting with administrative and operational basic requirements to set up the company in the region

What we're looking for

• Registered Mechanical Engineer

• Knowledge on AutoCAD and rendering software.
• Able to commute for full on-site working schedule
• Capable of handling a fast-paced working environment
• Minimum 6 months experience in an administrative or office support role
• Strong organizational and time management skills with the ability to multitask and prioritize effectively
• Excellent communication and interpersonal skills with a professional and customer-focused approach
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint)
• Demonstrated attention to detail and a commitment to maintaining high standards of work
• Ability to work independently and as part of a team
• Flexible and adaptable to changing priorities and demands

What we offer

At Hail Transport Inc., we are committed to providing a supportive and inclusive work environment that enables our employees to thrive. In addition to a competitive salary, we offer a range of benefits including:

• Comprehensive health insurance coverage
• Generous annual leave and sick leave entitlements
• Opportunities for professional development and career progression
• Team-building and social activities to foster a positive company culture

We encourage a healthy work-life balance and believe in empowering our employees to achieve their full potential.

About us

Hail Transport Inc. is a leading provider of innovative transportation solutions in the Mandaluyong, Metro Manila. With a strong focus on safety, sustainability, and customer satisfaction, we have established a reputation for excellence in the industry. Our diverse team of dedicated professionals is committed to driving the company's continued growth and success.

You won't just manage paperwork—you'll be building the backbone of a movement. From setting up regional offices and coordinating with local partners to managing permits, logistics, and compliance, you will play a critical role in empowering Hail to scale fast and smart. If you thrive in fast-paced environments, love building systems from the ground up, and want to be part of a company shaping the future of transport in the Philippines, we want you on our team.

This pivotal role is your opportunity to lead and streamline administrative functions, support multi-city operations, and ensure the smooth operation of each hub.

As we drive our regional expansion, we're looking for a dynamic and driven Admin Officer to be at the heart of our growing operations.