Admin Officer

Light Of The World Christian Academy Of Makati, Inc.; Makati; On-site; PHP 279,000 - 446,400; Full time

Job summary

Light Of The World Christian Academy Of Makati, Inc. is seeking a full-time Administrative Operations Manager to oversee day-to-day functions, manage procurement and vendor relationships, and ensure compliance with policies. The role requires a Bachelor’s degree and 2-3 years of relevant experience, preferably in a school or non-profit setting. Strong organizational, negotiation, and multitasking skills are essential. The position is on-site in Makati, and offers an opportunity to contribute to the school's operational success.

Qualifications

• Bachelor’s degree in a relevant field.
• 2-3 years experience in administrative and/or procurement roles.
• Experience in a school or non-profit setting is an advantage.
• Knowledge of procurement processes and inventory management.
• Strong organizational and multitasking skills.

Responsibilities

• Oversee day-to-day administrative functions of the school.
• Handle purchasing of school supplies and equipment.
• Maintain relationships with accredited suppliers.
• Coordinate repairs and maintenance schedules.
• Ensure procurement processes follow school policies.

Skills

Organizational skills

Multitasking skills

Negotiation skills

Vendor management skills

Attention to detail

Financial awareness

Proficiency in Microsoft Office

Education

Bachelor’s degree in Business Administration, Management, Supply Chain, or related field

Job description

Light Of The World Christian Academy Of Makati, Inc.

On-site - Makati 1-3 Yrs Exp Bachelor Full-time

Job Description

Key Responsibilities

1. Administrative Operations
   • Oversee day-to-day administrative functions of the school
   • Maintain records, files, and documentation (permits, contracts, inventory)
   • Coordinate with different departments to ensure smooth operations
   • Assist in scheduling, logistics, and school events
2. Procurement and Supply Management
   • Handle purchasing of school supplies, textbooks, equipment, and services
   • Source and evaluate suppliers based on cost, quality, and reliability
   • Prepare purchase requests, purchase orders, and canvassing reports
   • Monitor inventory levels and ensure timely replenishment
   • Ensure proper receiving, inspection, and documentation of deliveries
3. Vendor and Contract Management
   • Maintain relationships with accredited suppliers and service providers
   • Negotiate pricing and terms to ensure cost efficiency
   • Monitor supplier performance and compliance with agreements
4. Facilities and Asset Management
   • Oversee maintenance of school facilities and equipment
   • Coordinate repairs, maintenance schedules, and service providers
   • Maintain asset inventory and tracking system
5. Compliance and Documentation
   • Ensure procurement processes follow school policies and relevant regulations
   • Maintain transparency and proper documentation for audits
   • Safeguard school assets and uphold accountability

Qualifications

• Bachelor’s degree in Business Administration, Management, Supply Chain, or related field
• At least 2–3 years of experience in administrative and/or procurement roles
• Experience in a school or non-profit setting is an advantage
• Knowledge of procurement processes and inventory management
• Strong organizational and multitasking skills
• Negotiation and vendor management skills
• Attention to detail and accuracy in documentation
• Financial awareness and budgeting skills
• Proficiency in Microsoft Office or similar tools