Admin Officer

DLS; Makati; On-site; PHP 268,000 - 469,000; Full time

Job summary

DLS, based in Makati, is seeking an Admin Officer to manage purchasing, HR administration, employee records, and compliance across the organization.

You will canvass suppliers, handle procurement, process invoices, manage government contributions, and coordinate recruitment and onboarding while maintaining orderly HR files and documentation.

Qualifications

• Bachelor's degree or equivalent in business/HR/management.
• Experience in administration, purchasing, HR coordination or office operations.
• Strong organizational and documentation skills.
• Good communication and coordination abilities.

Responsibilities

• Handle purchasing and procurement of salon, office, and operational supplies.
• Canvass suppliers, compare quotations, negotiate pricing, and coordinate deliveries.
• Process and maintain purchase requests, invoices, and supporting documents.
• Handle accounts payable documentation and payment requests with complete supporting docs.
• Process and monitor government requirements (SSS, PhilHealth, Pag-IBIG).
• Maintain employee records and HR files (201 files and HR docs).
• Coordinate recruitment, interviews, onboarding, and orientation.
• Prepare HR/administrative documents (NTEs, memos, notices, correspondence).
• Process business permits, licenses, renewals, and compliance requirements.
• Maintain organized filing systems and archiving.

Skills

Organizational skills

Documentation

Communication

Multitasking

Education

Bachelor's degree in Business Administration / HR / Management

Tools

Microsoft Office

Google Workspace

Job description

About the role

An Admin Officer role responsible for managing purchasing and procurement, HR administration, employee records, government compliance, and administrative controls across the organization.

Key responsibilities

• Handle purchasing and procurement of salon, office, and operational supplies
• Canvass suppliers, compare quotations, negotiate pricing, and coordinate deliveries
• Process and maintain purchase requests, invoices, and supporting documents
• Handle accounts payable documentation and payment requests and ensure completeness of supporting documents
• Process and monitor SSS, PhilHealth, Pag-IBIG, and other employee government requirements
• Maintain accurate and updated employee 201 files and HR records
• Coordinate recruitment, interview scheduling, hiring documentation, onboarding, and employee orientation
• Prepare HR and administrative documents such as NTEs, memos, notices, and employee-related correspondence
• Process and monitor business permits, licenses, renewals, and other administrative compliance requirements
• Maintain organized physical and digital filing systems and ensure important documents are properly archived

About you

• Bachelor's degree in Business Administration, Human Resources, Management, or related field
• Experience in administration, purchasing, HR coordination, or office operations
• Strong organizational and documentation skills
• Good communication and coordination skills
• Proficient in Microsoft Office/Google Workspace
• Highly organized, detail-oriented, and capable of managing multiple deadlines
• Experience in a multi-branch or retail/service business is an advantage