Admin | Messenger | Liason

Insular Oil Corporation; Quezon City; On-site; PHP 201,000 - 335,000; Full time

Job summary

Insular Oil Corporation seeks an organized administrative professional to support the Finance and Administration teams. You will deliver documents, run errands, and assist with invoices, receipts, and payment processing.

You will also handle filing, record keeping, and clerical duties, ensuring confidentiality and timely submissions across departments. Prior office support experience is beneficial.

Qualifications

• Graduate with a Bachelor's in Business Administration, Accounting, Financial Management, Office Administration, or related field.
• Experience in messenger, administrative, finance, bookkeeping or office support functions is preferred.
• Basic knowledge of office procedures, financial documentation, filing and record keeping is an advantage.

Responsibilities

• Deliver and route documents to company affiliates, customers, suppliers, and business partners in a timely and efficient manner, ensuring that all documents are properly received and acknowledged.
• Perform errands and legwork as directed by management, including submission and retrieval of documents, payments, purchases, and other administrative tasks that support office operations.
• Assist the Finance and Administration team with basic financial and administrative tasks, including the preparation, organization, routing, and filing of invoices, receipts, vouchers, payment documents, and other finance-related records.
• Assist in the submission and processing of company payments, reimbursements, deposits, and other financial transactions as assigned, ensuring that all necessary supporting documents are properly secured and submitted.
• Collect and submit official receipts, invoices, statements, and other financial documents from customers, suppliers, banks, government offices, and other business partners.
• Assist in basic office tasks, such as filing, photocopying, organizing supplies, and other clerical duties that contribute to smooth daily operations.
• Maintain proper records of documents, receipts, payments, and other items delivered, collected, or submitted, including obtaining signatures or acknowledgments when required.
• Handle company documents and materials responsibly, maintaining confidentiality and ensuring proper safekeeping of important files.
• Coordinate with the Finance, Administration, Purchasing, and other departments regarding document submissions, payments, collections, and other administrative requirements.
• Ensure that assigned documents, payments, and other items are delivered or processed accurately and within the required timelines.
• Immediately report any lost documents, discrepancies, delays, or issues encountered during assigned errands or transactions.
• Perform other related duties that may be assigned from time to time to support the overall efficiency of office and field operations.

Skills

messenger

administrative

finance

bookkeeping

office support

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in Accounting

Bachelor's Degree in Financial Management

Bachelor's Degree in Office Administration

Bachelor's Degree in Management

Job description

Educational Qualifications

• Graduate of a Bachelor’s Degree in Business Administration, Accounting, Financial Management, Office Administration, Management, or any related business or finance course.

• Applicants with relevant experience in messenger, administrative, finance, bookkeeping, or office support functions may be considered.

• Basic knowledge of office procedures, financial documentation, filing, and record keeping is an advantage.

Duties and Responsibilities

• Deliver and route documents to company affiliates, customers, suppliers, and business partners in a timely and efficient manner, ensuring that all documents are properly received and acknowledged.

• Perform errands and legwork as directed by management, including submission and retrieval of documents, payments, purchases, and other administrative tasks that support office operations.

• Assist the Finance and Administration team with basic financial and administrative tasks, including the preparation, organization, routing, and filing of invoices, receipts, vouchers, payment documents, and other finance-related records.

• Assist in the submission and processing of company payments, reimbursements, deposits, and other financial transactions as assigned, ensuring that all necessary supporting documents are properly secured and submitted.

• Collect and submit official receipts, invoices, statements, and other financial documents from customers, suppliers, banks, government offices, and other business partners.

• Assist in basic office tasks, such as filing, photocopying, organizing supplies, and other clerical duties that contribute to smooth daily operations.

• Maintain proper records of documents, receipts, payments, and other items delivered, collected, or submitted, including obtaining signatures or acknowledgments when required.

• Handle company documents and materials responsibly, maintaining confidentiality and ensuring proper safekeeping of important files.

• Coordinate with the Finance, Administration, Purchasing, and other departments regarding document submissions, payments, collections, and other administrative requirements.

• Ensure that assigned documents, payments, and other items are delivered or processed accurately and within the required timelines.

• Immediately report any lost documents, discrepancies, delays, or issues encountered during assigned errands or transactions.

• Perform other related duties that may be assigned from time to time to support the overall efficiency of office and field operations.