Office Administration Lead

Domain; Makati; On-site; PHP 600,000 - 900,000; Full time

Job summary

Domain is seeking an Office Manager in Makati to lead day-to-day Philippine operations, ensuring a safe, efficient, and engaging workplace. You will own budgets, vendor contracts, asset lifecycle, and staff leadership while aligning with HR on an engaging office experience.

Requirements include 5+ years in office/facilities management, a relevant bachelor's degree, and experience with LGU/DOLE compliance. Proficiency in Google Workspace and MS Office is expected, with onsite work and weekend

Qualifications

• 5+ years in office or facilities management, prior multinational/BPO/PEZA experience preferred.
• Ability to lead/administer budgets, vendor relationships, and office asset lifecycle.
• Strong knowledge of LGU/DOLE requirements and safety compliance.

Responsibilities

• Oversee day-to-day office operations in the Philippines, ensuring safety and compliance.
• Manage budgets, procurement workflows, and vendor relationships including SLAs.
• Maintain asset registers and support office relocations or fit-outs as needed.
• Lead the Office Assistant and coordinate with HR on employee well-being programs.
• Prepare audit-ready facility records, permits, and contingency plans.

Skills

Leadership

Communication

Budgeting

Vendor management

Office operations

Team supervision

Education

Bachelor’s degree (relevant field)

Tools

Google Workspace

MS Office

Job description

You will be leading the day-to-day operations of our Philippine workplace, ensuring a safe, efficient, and engaging environment for our team. In this role, you will oversee facilities, health and safety compliance, budgeting, and vendor management, while serving as the primary local liaison for global workplace initiatives and cross-functional partnerships.

What You’ll Be Doing:

As the Office Manager, you will take full ownership of daily office operations to ensure a reliable, safe, and compliant workplace. You will actively manage office budgets and vendor relationships, oversee the lifecycle of all workplace assets, and provide clear, day-to-day leadership to the Office Assistant. Additionally, you will partner closely with HR to execute an engaging office experience calendar that fosters employee wellbeing, while proactively maintaining audit-ready facility records, permits, and contingency plans to seamlessly support any future business continuity needs or operational transitions.

About You:

Experience & Education: 5+ years in office or facilities management. A relevant Bachelor’s degree and experience in a multinational, BPO, or PEZA environment is essential.

Vendor & Financial Control: Proven expertise in managing operational budgets, procurement workflows, and end-to-end vendor relationships (including SLA monitoring and contract negotiations).

Health, Safety, & Compliance: Deep understanding of Philippine LGU and DOLE requirements. You must hold (or be willing to obtain) a Safety Officer certification and have experience running comprehensive OSH and fire safety programs.

Asset & Facilities Management: Strong track record of maintaining physical asset registers (from employee onboarding to disposal) and preferably experience coordinating office relocations, fit-outs, or consolidations.

Emergency Preparedness & Audits: Capable of leading business continuity plans, workplace incident responses, and preparing robust documentation for audits or regulatory inspections.

Leadership & Communication: Excellent organizational skills to supervise administrative staff, juggle multiple deadlines, and communicate effectively with senior leaders, government agencies, and cross-functional teams.

Operational Readiness & Tech Skills: Willingness to work onsite and handle urgent weekend matters as needed, coupled with proficiency in Google Workspace, MS Office, and standard procurement/asset management tools.

Company Overview

CoStar Group is a leading global provider of commercial and residential real estate information, analytics, and online marketplaces. Included in the S&P 500 Index and the NASDAQ 100, CoStar Group is on a mission to digitize the world's real estate, empowering all people to discover properties, insights and connections that improve their businesses and lives.

We have been living and breathing the world of real estate information and online marketplaces for over 35 years, giving us the perspective to create truly unique and valuable offerings to our customers. We've continually refined, transformed, and perfected our approach to our business, creating a language that has become standard in our industry, for our customers, and even our competitors. We continue that effort today and are always working to improve and drive innovation. This is how we deliver for our customers, our employees, and investors. By equipping the brightest minds with the best resources available, we provide an invaluable edge in real estate.

About Domain:

Domain is a leading property technology and services marketplace that is home to one of the largest portfolios of property brands in Australia, including the Domain, Allhomes and Commercial Real Estate (CRE) platforms. In 2025, Domain became part of CoStar Group, a global leader in commercial real estate information, analytics, online marketplaces and 3D digital twin technology. Together, Domain and CoStar Group is dedicated to digitising the world's real estate, empowering all people to discover properties, insights, and connections that improve their businesses and lives.

What’s next?

Don’t meet every single requirement? We’re committed to building an inclusive, diverse and supportive workplace and welcome applications from all people regardless of age, gender, orientation, ethnicity, cultural background or disability. If you’re excited about this role but your past experience doesn’t align perfectly, we encourage you to

CoStar Group is an Equal Employment Opportunity Employer; we maintain a drug-free workplace and perform pre-employment substance abuse testing