Admin Assistant (Project-Based) Fresh Grads Are Welcome to Apply!

Lhoopa Inc.; Metro Manila; On-site; PHP 167,000 - 279,000; Part time

Job summary

Lhoopa Inc. in Metro Manila is seeking an Administrative Assistant (Project-Based) to support document processing and client coordination for the duration of the assigned project.

The ideal candidate is detail-oriented, communicates clearly with clients, and can work independently to meet deadlines while handling sensitive information and maintaining organized files.

Qualifications

• Graduate of any four-year course.
• Experience in administrative work, documentation, customer service, or a similar role is preferred.
• Comfortable making outbound and follow-up calls.
• Organized and attentive to detail.
• Able to handle confidential client information responsibly.
• Good written and verbal communication skills.

Responsibilities

• Receive, review, and organize client documents
• Check submitted documents for completeness and accuracy
• Encode and update client information and document status
• Maintain organized physical and digital files
• Call clients to verify information or clarify document requirements
• Conduct follow-up calls for incomplete or pending documents
• Coordinate with internal teams regarding document status and next steps
• Prepare basic reports and trackers
• Perform other administrative tasks related to the project

Skills

Administrative support

Document handling

Client coordination

Communication

Education

Four-year degree

Tools

Microsoft Office

Google Workspace

Job description

We're looking for a reliable and organized Administrative Assistant (Project-Based) to support document processing and client coordination.

This role is ideal for someone who is comfortable handling paperwork, speaking with clients, and following up until requirements are complete.

What You'll Do

• Receive, review, and organize client documents

• Check submitted documents for completeness and accuracy

• Encode and update client information and document status

• Maintain organized physical and digital files

• Call clients to verify information or clarify document requirements

• Conduct follow-up calls for incomplete or pending documents

• Coordinate with internal teams regarding document status and next steps

• Prepare basic reports and trackers

• Perform other administrative tasks related to the project

What We're Looking For

• Graduate of any four-year course

• Experience in administrative work, documentation, customer service, or a similar role is preferred

• Comfortable making outbound and follow-up calls

• Organized and attentive to detail

• Able to handle confidential client information responsibly

• Good written and verbal communication skills

• Proficient in Microsoft Office or Google Workspace

• Able to work independently and meet project deadlines

Employment Type

This is a project-based position. The successful candidate will be engaged for the duration of the assigned project, subject to the terms of the employment contract.