Admin Assistant (Fixed Weekends Off)

iSource Asia Business Solutions Corporation; Naga; On-site; PHP 180,000 - 240,000; Full time

Benefits offered by this job

13th month pay

Government-mandated benefits

Job summary

iSource Asia Business Solutions Corporation is seeking an Administrative Assistant for its Naga, Philippines branch. You will provide day-to-day administrative support, handle filing, document preparation, and coordinate with customers and suppliers to keep branch operations running smoothly.

The role requires good written and verbal communication, strong organization, and the ability to multitask across teams while maintaining confidentiality and accuracy in records and reports.

Qualifications

• Graduate of any four-year course or at least two years of college education.
• At least one year of administrative/clerical experience is preferred.
• Proficient in Microsoft Word and Excel.
• Good written and verbal communication skills.
• Organized, detail-oriented, dependable, and able to manage multiple tasks.
• Able to work independently and coordinate with different teams.

Responsibilities

• Perform daily clerical and administrative tasks (filing, encoding, scanning, photocopying, document preparation).
• Receive and organize calls, emails, correspondence, and branch communications.
• Maintain organized records of quotations, purchase orders, invoices, delivery receipts, and service reports.
• Assist in preparing branch reports, sales documents, schedules, and internal forms.
• Coordinate with sales, technical, warehouse, finance, and head office personnel.
• Monitor office supplies and inventory records; coordinate replenishment.
• Assist in processing and tracking customer orders, deliveries, and service documentation.
• Receive visitors and direct inquiries to appropriate personnel.
• Maintain confidentiality and proper handling of information.
• Ensure files and office areas are maintained and organized.
• Perform other administrative duties as assigned by Branch Head or supervisor.

Skills

Microsoft Office

Word

Excel

Communication

Organization

Multitasking

Independence

Education

Four-year degree or at least two years of college

Tools

Microsoft Word

Microsoft Excel

Office Software Suites

Job description

About the role

The Administrative Assistant provides day-to-day administrative and clerical support to the assigned iSource Asia branch. The role helps maintain accurate records, organize documents, assist with customer and supplier coordination, and support the branch team in routine operational activities. The position contributes to efficient branch workflow and timely completion of administrative requirements.

What you’ll be doing

• Perform daily clerical and administrative tasks, including filing, encoding, scanning, photocopying, and document preparation.
• Receive and organize incoming calls, emails, correspondence, and other branch communications.
• Maintain organized records of quotations, purchase orders, invoices, delivery receipts, service reports, and other business documents.
• Assist in preparing branch reports, sales documents, schedules, and internal forms.
• Coordinate with sales, technical, warehouse, finance, and head office personnel regarding branch requirements.
• Assist in monitoring office supplies, inventory records, and requests for replenishment.
• Support the processing and tracking of customer orders, deliveries, and service documentation.
• Assist in receiving visitors and directing customer inquiries to the appropriate personnel.
• Maintain confidentiality and proper handling of company and customer information.
• Ensure that files, records, and office areas are properly maintained and organized.
• Perform other administrative duties as assigned by the Branch Head or immediate supervisor.

What we’re looking for

• Graduate of any four-year course or at least two (2) years of college education; relevant administrative experience is an advantage.
• At least one (1) year of experience in administrative, clerical, or office support work is preferred.
• Proficient in Microsoft Office applications, particularly Word and Excel.
• Good written and verbal communication skills.
• Organized, detail-oriented, dependable, and able to manage multiple tasks.
• Basic knowledge of filing, documentation, and office procedures.
• Able to work independently and coordinate effectively with different teams.

What we offer

• Opportunities for professional development and skills enhancement.
• Career growth and learning support.
• Company events and activities.
• 13th month pay.
• Government-mandated benefits and leave credits, in accordance with applicable laws and company policy.

About us

iSource Asia Business Solutions Corporation provides business and technology solutions, including office equipment, printing solutions, and related services. The company works with organizations to understand their operational needs and provide reliable products, services, and customer support.