Admin Assistant

Talent First Pte. Ltd.; Santo Niño 1st; On-site; PHP 1,395,000 - 1,953,000; Full time

Job summary

Talent First Pte. Ltd. is seeking a detail‑oriented admin assistant to support the Kitchen team with daily tasks, filing, data entry, and document management.

The role involves digitalising records, inventory tracking, and coordinating with suppliers to ensure timely purchases and compliance with hygiene standards. The position requires maintaining documentation, supporting operational workflows, and ensuring food safety certificates are up to date.

Qualifications

• Provide daily administrative and operational support to the Kitchen team.
• Handle filing, data entry, documentation and record-keeping for both softcopy and hardcopy documents.
• Support the digitalisation and organisation of physical documents.
• Maintain inventory records, consumption logs and stock trackers for kitchen supplies.
• Liaise with vendors and suppliers regarding quotations, deliveries and relevant documentation.
• Monitor and maintain records of purchase orders, delivery orders and invoices for kitchen-related purchases.
• Ensure kitchen staff comply with food safety and hygiene requirements, including maintaining valid hygiene certificates.

Responsibilities

• Provide daily administrative and operational support to the Kitchen team.
• Handle filing, data entry, documentation and record-keeping for both softcopy and hardcopy documents.
• Support the digitalisation and organisation of physical documents.
• Maintain inventory records, consumption logs and stock trackers for kitchen supplies.
• Liaise with vendors and suppliers regarding quotations, deliveries and relevant documentation.
• Monitor and maintain records of purchase orders (POs), delivery orders (DOs) and invoices for kitchen-related purchases.
• Ensure kitchen staff comply with food safety and hygiene requirements, including maintaining valid hygiene certificates.

Skills

Administrative support

Data entry

Filing

Record-keeping

Tools

Documentation tools

Job description

Job Details:

• 5 day work week
• Salary: Up to $2800

Key Responsibilities:

• Provide daily administrative and operational support to the Kitchen team
• Handle filing, data entry, documentation and record-keeping for both softcopy and hardcopy documents
• Support the digitalisation and organisation of physical documents
• Maintain inventory records, consumption logs and stock trackers for kitchen supplies
• Liaise with vendors and suppliers regarding quotations, deliveries and relevant documentation
• Monitor and maintain records of purchase orders (POs), delivery orders (DOs) and invoices for kitchen-related purchases
• Ensure kitchen staff comply with food safety and hygiene requirements, including maintaining valid hygiene certificates

Requirements:

• Possess Food Hygiene Certificate