Admin Assistant

PM Consulting; Manila; Sur place; PHP 201 000 - 290 000; Plein temps

Résumé du poste

PM Consulting seeks an Admin Assistant to support the Purchasing Department with order encoding, reports, record maintenance, and document processing, coordinating with vendors and internal teams.

The role suits someone who enjoys routine tasks, maintains accuracy, and meets deadlines. Fresh graduates are welcome; proficiency in Excel/Word and strong organizational skills are required.

Qualifications

• Four-year degree or equivalent; business/administration preferred.
• Fresh graduates are welcome to apply.
• Proficient in Microsoft Excel and Word.
• Strong data-entry accuracy and attention to detail.
• Organized, dependable, and able to meet deadlines.
• Good communication and coordination skills.
• Willing to learn and follow established procedures.

Responsabilités

• Prepare, print, and distribute purchasing reports.
• Encode purchase orders and related transactions.
• Maintain accurate records of orders, pricing, and vendor documents.
• Coordinate with vendors, distribution centers, and internal departments.
• Assist in collecting and encoding competitor pricing information.
• Monitor and follow up on required documents from buyers and vendors.
• Provide admin support for inventory transactions and stock transfers.
• Organize and maintain files and purchasing documentation.
• Assist with meeting room reservations and sample distribution.
• Perform other purchasing admin tasks as assigned.

Connaissances

Data entry

Attention to detail

Organization

Dependability

Deadline-oriented

Communication

Coordination

Willingness to learn

Formation

Four-year degree (Business/Administration/related)

Fresh graduates welcome

Outils

Microsoft Excel

Microsoft Word

Description du poste

We are looking for a detail-oriented and organized Admin Assistant to provide administrative and clerical support to the Purchasing Department.

The successful candidate will assist with order encoding, report preparation, record maintenance, document processing, and coordination with vendors and internal teams. This role is ideal for someone who enjoys structured, routine tasks and can work efficiently while maintaining accuracy and meeting deadlines.

Key Responsibilities

• Prepare, print, and distribute purchasing reports, pricing reports, promotional reports, and other required documents.
• Encode purchase orders, volume orders, and other purchasing-related transactions.
• Maintain accurate records of orders, product information, pricing, and vendor documents.
• Coordinate with vendors, distribution centers, and internal departments to ensure timely processing of orders and documents.
• Assist in collecting and encoding competitor pricing information and preparing reports.
• Monitor and follow up on required documents and updates from buyers and vendors.
• Provide administrative support for inventory-related transactions, stock transfers, item updates, and other purchasing processes.
• Organize and maintain files, records, and other purchasing documentation.
• Assist with meeting room reservations, sample distribution, and other administrative requirements.
• Perform other purchasing administrative tasks as assigned.

Qualifications

• Graduate of any four-year course, preferably Business Administration, Management, Office Administration, or a related field.
• Fresh graduates are welcome to apply.
• Proficient in Microsoft Office, particularly Excel and Word.
• Has good data-entry skills and strong attention to detail.
• Organized, dependable, and able to manage repetitive administrative tasks.
• Able to work efficiently, accurately, and meet deadlines.
• Good communication and coordination skills.
• Willing to learn and follow established procedures.