Admin and Supply Chain Specialist

Olmix; Calabarzon; On-site; PHP 558,000 - 893,000; Full time

Job summary

Olmix is seeking an Admin & Supply Chain Specialist for its Philippines team within the Animal Care Business Unit. This role ensures smooth administration, regulatory filings, logistics, inventory, and vendor coordination locally.

Reporting to the Territory Manager, you’ll manage licensing, importation documents, invoicing, and inventory control while coordinating with regional HQ. A degree in Finance/Accounting/Business Administration and 3+ years of experience are required, along with strong

Qualifications

• Degree in Finance/ Accounting / Business Administration or other relevant
• Minimum of 3 years’ experience, experience working for an international company is an advantage.
• Willing to work independently, with minimum supervision and can coordinate with regional and global head quarters colleagues.
• Proficiency in MS applications
• Strong communication skills and proficiency in the English language.

Responsibilities

• Minutes of the meeting and safe keeping of documents related to DA and business.
• Warehouse and office agreement management and invoicing to customers.
• Coordinate with brokers for licenses and registrations; monitor documentation.
• Local purchasing, hotel and flight bookings and arrangements; coordination with HMO provider.
• Forecasting and inventory control; coordinate with third-party warehouses.
• Monitor import permits and documentations for importation; manage shipments with third parties.
• Ensure on-time remittance of SI/DR; manage trucking and delivery to customers.

Skills

MS Office

English proficiency

Independent worker

Strong communication

Entrepreneurial spirit

Education

Finance/Accounting/Business Administration degree

Job description

Olmix is looking for an Admin and Supply Chain Specialist to join our Philippines team into the Animal Care Business Unit !

💡Why join our success story ?

Would you like to join an innovative, international and fast-growing company that provides natural solutions to the market? Olmix values are trust, respect, innovation, a culture of excellence and commitment. Joining Olmix means joining a team with an innovative mindset that is the heart of Olmix innovation.

Reporting to Territory Manager, the main role of the Admin & Supply Chain Specialist is to ensure the smooth and efficient management of administrative, regulatory, logistics, inventory, and supply chain operations in the Philippines. Duties include tasks related to office administration and document control, customer invoicing and collection monitoring, business license and product registration coordination, importation and shipment tracking, inventory planning and control, third-party warehouse and logistics coordination, and timely delivery to customers.

🎯What you’ll do (missions)

• - Minutes of the meeting
• - Safe keeping of documents- DA and Business related documents.
• - Warehouse and office agreement
• - Invoicing to customers
• - All necessary documents needed
• - Monitoring collections from Sales Reps
• - Local purchasing, hotel and flight booking & arrangements
• - Coordination to our HMO provider

2. Registration of legal and business licenses

• - BOC license renewal with broker
• - Business registration to BAI—application and renewal in coordination with external RA
• - Safe keeping and monitoring of product registration.

3. Logistics

• - To secure on time remittance of SI/DR
• - Trucking services
• - Delivery to customers
• - Documents for counter- should be ready Tuesday morning to pick up by Bryan (collector). Objective is to shorten the counter or payment period.
• - Daily coordination to third party truckers for deliveries

4. Inventory Management

• - Coordination to third party warehouse
• - Forecasting in coordination to TM
• - Move in/out inventory protocol like FIFO procedures
• - Managing damage and obsolete stocks—disposal and proper documentation

5. Supply Chain

• - Importation- coordination with Broker
• - Securing import permit and safe keeping of importation documents
• - Monitoring of orders to Vietnam and France
• - Monitoring of in transit shipment

📇 What you bring (hard skills, soft skills, level of education, experience, …)

✅ Degree in Finance/ Accounting / Business Administration or other relevant

✅ Minimum of 3 years’ experience, experience working for an international company is an advantage.

✅ Willing to work independently, with minimum supervision and can coordinate with regional and global head quarters colleagues.

✅ Proficiency in MS applications

✅ Result oriented with strong communication skills and strong entrepreneurial spirit

✅ Good communication skills and proficiency in the English language.

• An initial telephone interview with HR Department, our Recruiter: an opportunity to give you a brief introduction to the position and gather initial information about your profile.
• An interview by videoconference with HR: you can talk in detail about your experience and what you’re looking for in your future position.
• A final interview (in person or by videoconference) with Territory Manager, to talk about your experience, what motivates you at work, and to go deeper into your soft skills (based on your tests results).
• A phone call a week after your last interview.

At Olmix, we are committed to being an inclusive employer. We are present in Europe, the Americas and Asia, and we value diversity within the Group.