Admin and Supply Chain Specialist

Olmix; Philippines; On-site; PHP 400,000 - 560,000; Full time

Job summary

Olmix is seeking an Admin & Supply Chain Specialist for its Philippines team in the Animal Care Business Unit. The role reports to the Territory Manager and focuses on administrative, regulatory, logistics, inventory, and supply chain operations in the Philippines, including office admin, invoicing, licenses, import coordination, and warehouse liaison.

You will handle documents, coordinating with third-party logistics, forecasting with the Territory Manager, and ensuring timely deliveries to

Qualifications

• Minimum of 3 years’ experience; international company experience is a plus.
• Must be able to work independently with minimal supervision and coordinate with regional/global HQ colleagues.
• Proficient in MS Office and business software; strong written and spoken English.

Responsibilities

• Admin and office tasks including document control and filing.
• Invoicing customers and monitoring collections.
• Regulatory work: business licenses, product registrations.
• Importation coordination, shipment tracking, and liaising with brokers.
• Inventory planning, third-party warehouse coordination, and logistics.
• Support for HMO coordination and local purchasing/travel arrangements.
• Forecasting and FIFO or inventory control; manage damaged/obsolete stock.
• Coordinate with Territory Manager and TM on supply chain needs.
• Ensure on-time remittance of SI/DR and delivery to customers.

Skills

Strong communication

Independent work

Entrepreneurial spirit

MS Office

Education

Finance/Accounting/Business Admin degree

Tools

MS Office

Job description

Olmix is looking for an Admin and Supply Chain Specialist to join our Philippines team into the Animal Care Business Unit !

Why join our success story ?

Would you like to join an innovative, international and fast-growing company that provides natural solutions to the market? Olmix values are trust, respect, innovation, a culture of excellence and commitment. Joining Olmix means joining a team with an innovative mindset that is the heart of Olmix innovation.

Job context

Reporting to Territory Manager, the main role of the Admin & Supply Chain Specialist is to ensure the smooth and efficient management of administrative, regulatory, logistics, inventory, and supply chain operations in the Philippines. Duties include tasks related to office administration and document control, customer invoicing and collection monitoring, business license and product registration coordination, importation and shipment tracking, inventory planning and control, third-party warehouse and logistics coordination, and timely delivery to customers.

What You’ll Do (missions)

• Admin task
• Minutes of the meeting
• Employee details
• Safe keeping of documents- DA and Business related documents.
• Warehouse and office agreement
• Invoicing to customers
• All necessary documents needed
• Monitoring collections from Sales Reps
• Local purchasing, hotel and flight booking & arrangements
• Coordination to our HMO provider
• Registration of legal and business licenses
• BOC license renewal with broker
• Business registration to BAI—application and renewal in coordination with external RA
• Safe keeping and monitoring of product registration.
• Logistics
• To secure on time remittance of SI/DR
• Trucking services
• Delivery to customers
• Documents for counter- should be ready Tuesday morning to pick up by Bryan (collector). Objective is to shorten the counter or payment period.
• Daily coordination to third party truckers for deliveries
• Inventory Management
• Coordination to third party warehouse
• Forecasting in coordination to TM
• Move in/out inventory protocol like FIFO procedures
• Managing damage and obsolete stocks—disposal and proper documentation
• Supply Chain
• Importation- coordination with Broker
• Securing import permit and safe keeping of importation documents
• Monitoring of orders to OSL and OSA
• Monitoring of in transit shipment

What you bring (hard skills, soft skills, level of education, experience, …)

• Degree in Finance/ Accounting / Business Administration or other relevant
• Minimum of 3 years’ experience, experience working for an international company is an advantage.
• Willing to work independently, with minimum supervision and can coordinate with regional and global head quarters colleagues.
• Computer literarate, proficiency in MS applications
• Result oriented with strong communication skills and strong entrepreneurial spirit
• Good communication skills and proficiency in the English language.

Job localization: Santa Rosa City, Laguna, Philippines.

Interview Schedule

• An initial telephone interview with HR Department, our Recruiter: an opportunity to give you a brief introduction to the position and gather initial information about your profile.
• An interview (in person or by videoconference) with HR and Territory Manager: you can talk in detail about your experience and what you’re looking for in your future position.
• Soft skill test via AssessFirst.
• A final interview (in person or by videoconference) with HR Department, to talk about what motivates you at work, and to go deeper into your soft skills (based on your tests results).
• A phone call a week after your last interview.

At Olmix, we are committed to being an inclusive employer.

We are present in Europe, the Americas and Asia, and we value diversity within the Group.

Follow us on LinkedIn : https://www.linkedin.com/company/olmix/