Admin and Facilities Management Supervisor

Vantage Financial Corporation; Taguig; On-site; PHP 390,600 - 558,000; Full time

Job summary

A leading financial services provider in Taguig is seeking an experienced Administrative Officer to oversee facility operations and procurement at both the head office and branches. The ideal candidate holds a Bachelor's degree in Engineering, Business, or a relevant field and has at least 3 years of relevant experience. Strong skills in communication, document management, and problem-solving are essential. This role offers an excellent opportunity for personal and professional growth.

Qualifications

• At least 3 years of related work experience.
• Technical and business exposure required.

Responsibilities

• Oversee facility-related matters at the head office and branches.
• Implement standard purchasing policies and procedures.
• Manage and educate admin specialists to meet service expectations.

Skills

Communication

Document Management

Research

Computer Technical

Customer Service

Organizational

Planning

Problem Solving

Education

Bachelor's degree in Engineering/Architecture, Business Management, or relevant degree

Tools

MS Office

Google apps

Job description

Responsible in the maintenance and administration of head office and branches, and ensures that premises provide a conducive working environment for all employees.

1. Administrative:

• Oversee all facility-related matters at the head office and branches nationwide.
• Manage and educate admin specialists to meet service expectations.
• Monitor and clear backlogged tasks to ensure timely completion.
• Coordinate work assignments among building technicians, vendors, and contractors.
• Review price quotes for procurement, services, and labor on projects.
• Schedule and manage maintenance for generators, ACU’s, water, electric, and other systems.
• Enforce fleet maintenance and service guidelines for company vehicles.
• Facilitate the timely insurance coverage of all company properties and vehicles.
• Provide fixed asset inventory reports across branches.
• Supervise facility projects and perform other duties as assigned by the AFM Head.
• Regularly update the AFM Head on task statuses and any exceptional situations.

2. Procurement:

• Implement standard purchasing policies and procedures.
• Recommend purchasing standards, including order lead times, quantities, and transportation methods.
• Review price quotes for procurement, services, and labor against company and industry standards.
• Identify, evaluate, and recommend suppliers for accreditation to the AFM Head.
• Negotiate and seek approval for orders based on approved purchasing plans and requisitions.
• Monitor purchase orders and expedite delivery as needed.
• Interface with customer representatives and suppliers to ensure efficient material handling and feedback.
• Support cost-effectiveness and cost reduction initiatives.Perform other related tasks as assigned.

Qualifications:

• Bachelor's degree in Engineering / Architecture, Business Management, or any relevant degree with technical and business exposure
• With at least 3 years of related work experience
• Skills and competencies requirement:(a) Communication(correspondence, interpersonal)(b) Document Management(filing, bookkeeping, billing)(c) Research(resourcefulness)(d) Computer Technical(MS Office, internet, Google apps)(e) Customer Service(vendor management)(f) Organizational(office admin, travel arrangements)(g) Planning(appointment setting, event coordination, prioritizing)(h) Problem Solving(client relations, mediation, issue resolution)

About us:

Vantage Financial Corporation(operating under the name e-Biz) is the Group's international money transfer service provider with additional offerings in its money change, bills payment, and airline ticketing services. Starting from just 3 service centers in 1999, e-Biz today operates in over 150+ locations across the country with an additional sub-agent network that complements its reach to over 1000+ locations nationwide.