Admin and Compliance Supervisor

Property Company of Friends, Inc.; Imus; On-site; PHP 300,000 - 500,000; Full time

Job summary

Property Company of Friends, Inc. is seeking a Compliance & Administration Officer to ensure adherence to legal, regulatory, and internal policy requirements while managing administrative operations.

This role supports the seamless delivery of essential services to approximately 35,000 homeowners by coordinating financial processes and vendor activities. Based in Cavite, Imus, the position emphasizes strong project management, communication, and risk assessment to prevent disruptions in services

Qualifications

• At least 1-2 years of experience in compliance, administration, or related roles.
• Bachelor's or Associate's degree in business/management preferred.
• Industry and management experience is a plus.
• Strong project management, administrative management, and organizational skills.
• Excellent communication and interpersonal skills.

Responsibilities

• Set up an efficient monitoring system to ensure bills and transactions are paid within SLA.
• Assist departments in ensuring expenses are within approved budgets by gathering and submitting budget information, scheduling expenditures, monitoring variances, and implementing corrective actions.
• Maintain staff by recruiting, selecting, orienting, and training employees and developing personal growth opportunities.
• Ensure timely compliance with government-mandated requirements (LGU, BIR, DHSUD) for all clients.
• Oversee regulatory obligations including business permit renewals and submission of audited financial statements; manage inventory and office administration.
• Conduct internal audits, reviews, and risk assessments to identify gaps and improve processes.
• Investigate compliance issues, prepare reports, and support disciplinary actions as needed.
• Maintain and update compliance documentation, registers, and records.

Skills

Project management

Administrative management

Organizational skills

Communication

Interpersonal skills

Education

Bachelor's or Associate's degree in business or management

Job description

Job Summary

To Ensure the organization adheres to all legal, regulatory, and internal policy requirements while effectively managing administrative operations, including the timely processing of billing and payments. This role is vital in supporting the seamless delivery of essential services- such as security, garbage collection, and grounds maintenance to approximately 35,000 homeowners, by ensuring financial processes and vendor coordination are executed efficiently and without disruption.

Duties and Responsibility

• Set up an efficient monitoring system to ensure that bills and transactions are paid within SLA

• Helps departments ensure that expenses are within approved budgets by gathering and submitting budget information, scheduling expenditures, monitoring variances, and implementing corrective actions.

• Maintains staff by recruiting, selecting, orienting, and training employees and developing personal growth opportunities.

• Ensuring timely compliance with government-mandated requirements (LGU, BIR, and DHSUD) for all OGP clients

• Oversees and ensures OGP's compliance with government-mandated requirements, including business permit renewals, submission of audited financial statements (AFS), and other regulatory obligations Oversees inventory of all OGP warehouses and assets and undertakes office management and administration. Monitor and ensure compliance with applicable laws, regulations, and internal policies

• Conduct internal audits, reviews, and risk assessments to identify gaps and recommend improvements.

• Investigate compliance issues and breaches, prepare reports, and support disciplinary actions if necessary

• Maintain and update compliance documentation, registers, and record

Requirements

• Atleast 1-2 years of experience

• Bachelor's or Associate's degree in business or management preferred

• Industry and management experience a plus

• Strong project management, administrative management, and organizational skills

• Great communication and interpersonal skills.