Admin Manager

Happy Cash; Philippines; On-site; PHP 800,000 - 1,500,000; Full time

Job summary

Happy Cash is seeking an Admin Manager in the Philippines to lead procurement, asset management, and facilities operations. The role partners with HR, Finance, and Legal to ensure safety, efficiency, and cost-effectiveness across the organization.

The ideal candidate has 5–8 years in admin/procurement, with 2–3 years in management, and experience in fintech or startups. Strong Excel skills and knowledge of local regulatory requirements are essential.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• 5–8 years in General Admin, Procurement, or Corporate Services.
• 2–3 years in a managerial or supervisory role.
• Experience in Fintech, BPO, or Startups preferred due to fast-paced environments.

Responsibilities

• Strategic Office & Facilities Management.
• Oversee day-to-day office operations, facilities maintenance, and building relations.
• Lead space planning, seat allocations, and office renovations; support expansion or relocation.
• Implement and maintain workplace safety standards and emergency protocols.
• End-to-End Procurement: manage PR–RFQ–PO cycle and supplier onboarding.
• Lead contract negotiations for pricing, SLAs, and warranties to optimize ROI.
• Establish procurement forecasting and cost-saving initiatives to reduce burn rate.
• Manage asset lifecycle: acquisition, tagging, maintenance, and disposal of all company assets.
• Maintain a 100% accurate asset registry and custodianship documents.
• Conduct regular physical audits of inventory and equipment.
• Lead Permitting and regulatory coordination with LGUs, SEC GIS, BIR, DOLE.
• Coordinate with regulatory bodies to display and update permits and certifications.
• Policy enforcement: ensure vendor engagements and asset usage comply with audits and legal standards.
• Logistics, Budgeting & People Leadership: travel, fleet, courier, budgeting, and monthly reporting.
• Supervise admin coordinators and general services staff; establish KPIs and service excellence.

Skills

Stakeholder management

Project management

Confidentiality

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Excel

Asset management software

Job description

The Admin Manager is a strategic leader responsible for the backbone of the company’s physical and operational infrastructure. This role goes beyond basic office management; you will lead procurement strategies, ensure absolute compliance with Philippine regulatory bodies, and manage the full lifecycle of company assets. You will be a key partner to HR, Finance, and Legal, ensuring that the workplace is safe, efficient, and cost-effective.

Key Responsibilities

• Strategic Office & Facilities Management
• Infrastructure: Oversee day-to-day office operations, facilities maintenance, and relations with building management
• Workplace Strategy: Lead space planning, seat allocations, and office renovations. Support leadership in expansion or relocation projects
• Safety: Implement and maintain workplace safety standards and emergency protocols
• Procurement & Vendor Ecosystem
• End-to-End Procurement: Manage the full PR–RFQ–PO cycle, ensuring transparent canvassing and rigorous supplier onboarding
• Negotiation: Lead contract negotiations for pricing, service levels (SLAs), and warranties to maximize ROI
• Forecasting: Establish procurement forecasting and cost-saving initiatives to optimize the company’s "burn rate" on consumables and services
• Asset & Inventory Control
• Asset Lifecycle: Manage the acquisition, tagging, assignment, maintenance, and eventual disposal of all company assets (IT equipment, furniture, etc.)
• Accountability: Maintain a 100% accurate asset registry and ensure all employees sign appropriate custodianship documents
• Audits: Conduct regular physical audits of inventory and equipment
• Compliance & Statutory Coordination
• Permitting: Lead the annual renewal of the Mayor’s Permit, Barangay Clearances, and SEC GIS filings
• Regulatory Liaison: Coordinate with BIR, DOLE, and LGUs to ensure all permits and certifications are displayed and updated
• Policy Enforcement: Ensure all vendor engagements and asset usages comply with internal audit and legal standards
• Logistics, Budgeting & People Leadership
• Logistics: Oversee corporate travel, fleet management (if applicable), and courier/shipment services
• Budgeting: Prepare the annual Administration budget and provide monthly reports on spending vs. allocation
• Team Leadership: Supervise and coach a team of admin coordinators and general services personnel. Set clear KPIs and foster a culture of "service excellence"

Qualifications

Education

• Bachelor’s degree in Business Administration, Management, or a related field

Experience

• 5–8 years in General Admin, Procurement, or Corporate Services
• At least 2–3 years in a managerial or supervisory role
• Experience in Fintech, BPO, or Startups is highly preferred due to the fast-paced nature of these industries

Hard Skills

• Expertise in Philippine regulatory requirements (LGU, SEC, DOLE, BIR)
• Advanced procurement planning and contract management skills
• Proficiency in asset management software and Microsoft Excel (for budgeting/reporting)

Soft Skills

• High level of professional integrity and confidentiality
• Strong stakeholder management (ability to say "no" to requests firmly but professionally)
• Project management skills for office fit-outs or company-wide events