ActiveOne: Workforce Specialist

ACTIVEONE HEALTH, INC.; Mandaluyong; On-site; PHP 390,600 - 613,800; Full time

Job summary

ACTIVEONE HEALTH, INC. seeks a Workforce Specialist to provide critical operational and administrative support for clinic services.

This role coordinates daily manpower deployment, timekeeping, and logistics to ensure consistent delivery aligned with company standards and client expectations. You will collaborate with the COA, CO Team, and Workforce Team to optimize coverage, assist in billing and reporting, and maintain compliance with healthcare regulations and audits.

Qualifications

• Oversee day-to-day administrative functions of the COA, ensuring smooth operations and proper documentation.
• Maintain onsite manpower monitoring and timekeeping changes with CO Team compliance.
• Coordinate scheduling, calendars, and deployment for optimal coverage and flow.

Responsibilities

• Coordinate manpower deployment and scheduling to ensure optimal clinic coverage.
• Support billing processes, timekeeping documentation, and report submission.
• Ensure compliance with DOH, ISO, and audit readiness.

Job description

Job Objective / Purpose

The Workforce Specialist provides critical operational, administrative, and workforce support to ensure the seamless, efficient, and consistent delivery of clinic services. The role is responsible for coordinating day-to-day manpower deployment, timekeeping processes, and operational logistics, while ensuring alignment with company standards and client expectations.

Duties And Responsibilities

• Oversee day-to-day administrative functions of the COAsA, ensuring smooth and efficient operations, proper documentation, and adherence to timely standard procedures.
• Maintain accurate and up-to-date onsite manpower monitoring, ensuring proper monitoring of changes and schedules of timekeeping from CO Team, and compliance.
• Manage appointment scheduling, clinic calendars, and coordination of CO Team and Workforce Team to ensure optimal coverage and efficient manpower deployment and operational flow.
• Assist and coordinate with the Workforce Supervisor in billing processes, timekeeping documentation and monitoring, ensuring accuracy and supporting timely reports submission and logistic tracking.
• Ensure clinic adherence to healthcare regulations, safety standards, and accreditation requirements (e.g., DOH, ISO), including documentation readiness for audits.
• Acts as a liaison between the Workforce & COAA team, CO Team, and assists in internal departments (HR, Finance, IT) reports, ensuring clear, timely, and professional communication in coordination with the Workforce Supervisor.
• Prepare regular reports (e.g., attendance, fill-in rates, performance metrics) to support decision‑making, operational improvements, and management review.

Privacy Notice

Pursuant to the Data Privacy Act of 2012 (R.A. 10173), its Implementing Rules and Regulations, and other issuances of the National Privacy Commission, the RelianceCare Inc., OR it’s subsidiary or affiliate, such as ActiveOne Health, Inc., and Health Delivery Systems, Inc. (also doing business under the name and style of “Flexicare Benefit Solutions and Healthfirst Clinic”), whichever is applicable to this form, (“It” or “the Company”, for brevity) commits to protect and keep the confidentiality, integrity, and availability of all personal data provided. It will only use personal information to process job applications. Any questions regarding the Company's privacy notice shall be coursed through Its Data Protection Officer at the following and applicable email addresses: RCI - [e-mail], ActiveOne - [e-mail], or HDSI - [e-mail].