Accounts Receivable Specialist - Freelance, Remote

Magic; Taguig; Remote; PHP 645,000 - 918,000; Full time

Job summary

Magic is seeking a dependable remote accounts receivable specialist to own the AR desk for a US‑based client. You will manage invoicing, collections, and reconciliation in a practical Sage 100/Excel environment, ensuring accurate customer records and timely cash application.

You will collaborate with sales, operations, and accounting to resolve disputes and maintain clean ledgers. Strong English, Excel skills, and experience with US customers are required.

Qualifications

• Recent, long-term, hands-on full-cycle AR experience with a stable job history.
• Personally handled collections, manual cash application, credit terms, credits, disputes, and reconciliations, ideally within a one‑or two‑person AR team.
• Recent experience supporting a US‑based company or communicating directly with US customers.
• Clear, easily understood spoken English for unscripted customer calls, plus strong written English.
• Proficiency in Excel and experience with accounting or ERP systems, with a strong grasp of debit and credit mechanics.

Responsibilities

• Invoicing & Customer Account Management: Prepare and send accurate invoices, statements, and supporting documents; maintain customer records; review or establish credit limits and payment terms.
• Cash Application & Payment Research: Review payments (checks, ACH, wires, card); post payments in Sage 100; research unapplied cash and misapplied payments.
• Collections: Monitor aging, contact customers for payment, maintain collection notes and statuses.
• Disputes, Credits & Adjustments: Research invoice discrepancies; process credits and write-offs.
• Reconciliation, Reporting & Leadership Support: Reconcile AR subledger and revenue accounts; prepare AR aging and cash receipt reports; provide admin support to leadership.

Skills

Full-cycle AR

Collections & cash application

US customer experience

English proficiency

Excel & ERP systems

Tools

Sage 100

Excel

Outlook

Microsoft Office

Job description

Department: Specialized Roles

Location: Philippines

Compensation: $9.00 / hour

Description

About the Client

Our client is an established, mid-sized US company that sells to business customers and runs a lean, hands‑on finance function. Their accounting team works in a practical, less automated environment built on Sage 100 and Excel, where people are trusted to own their work from start to finish. They're looking for a dependable remote professional to take charge of their entire AR desk and work closely with their sales, operations, and accounting teams.

Why does this role exist

The company needs one experienced, detail‑oriented person to take full ownership of its accounts receivable, from invoicing through collections and reconciliation. This role keeps cash flowing in, customer accounts accurate, and billing disputes resolved quickly, so leadership can trust the numbers without chasing them. You'll also give light administrative support to company leadership.

The Impact you'll make

Invoicing & Customer Account Management

• Prepare and send accurate invoices, statements, and supporting documentation
• Maintain accurate customer records, including billing addresses, contacts, payment terms, tax details, and account changes
• Review or help establish customer credit limits and payment terms

Cash Application & Payment Research

• Review bank activity, lockbox information, checks, ACH payments, wires, credit card payments, and remittance details
• Manually post and apply customer payments in the ERP system (Sage 100)
• Research and resolve unapplied cash, short payments, overpayments, deductions, and misapplied payments

Collections

• Monitor aging reports and keep a consistent collection cadence for current and past‑due accounts
• Contact customers by phone and email about invoices, balances, payment commitments, disputes, and overdue accounts
• Maintain accurate collection notes, promise‑to‑pay dates, and account status updates

Disputes, Credits & Adjustments

• Research invoice discrepancies and work with sales, operations, and accounting to resolve customer disputes
• Process and apply approved credit memos, customer credits, adjustments, and write‑offs

Reconciliation, Reporting & Leadership Support

• Reconcile customer accounts, the AR subledger, revenue accounts, and related general ledger activity
• Prepare AR aging, collection, dispute, and cash receipt reports for management
• Provide occasional administrative support to company leadership, including scheduling, document preparation, and follow‑up coordination

Skills, Knowledge and Expertise

Required

• Recent, long‑term, hands‑on full‑cycle AR experience with a stable job history
• Personally handled collections, manual cash application, credit terms, credits, disputes, and reconciliations, ideally within a one‑or two‑person AR team
• Recent experience supporting a US‑based company or communicating directly with US customers
• Clear, easily understood spoken English for unscripted customer calls, plus strong written English
• Proficiency in Excel and experience with accounting or ERP systems, with a strong grasp of debit and credit mechanics

Your superpowers are...

• Technical
  • Full‑cycle AR: invoicing, cash application, collections, aging, and reconciliation
  • Basic accounting principles and debit and credit mechanics
  • Sage 100 (or comparable ERP), Microsoft Excel, Outlook, and the Microsoft Office Suite
  • Payment research across checks, ACH, wires, lockbox, and credit card remittances
• Soft skills
  • Confident, clear phone communication, even in detailed, unscripted, or tense conversations
  • Direct, professional communication, with the ability to work well with strong personalities
  • Sharp attention to detail and strong organization
  • Independence: you manage your own workload without needing to be chased
  • Collaboration with sales, operations, and accounting to get to the root of a problem

WFH Set‑Up:

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back‑up computer and internet connection
• Quiet, dedicated workspace at home

What to expect...

Work Setup:

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

Working Hours:

• 40 hours per week
• Monday to Friday 6:00 AM - 3:00 PM Pacific Time

Compensation:

• $9 per hour
• No benefits package included