Accounts Receivable Analyst

Perfetti Van Melle Philippines,Inc.; Taguig; On-site; PHP 391,000 - 614,000; Full time

Benefits offered by this job

Flexible schedule

Job summary

Perfetti Van Melle Philippines,Inc. is seeking an Accounts Receivables Analyst to monitor GT customer payments under Cash with Order mode and to notifyCSR for invoicing. The role involves preparing Official Receipts, collecting DOPs, posting payments in SAP, and ensuring payments are received by due dates.

The analyst will create and monitor Credit Memos, review customer claims, coordinate with Sales on discrepancies, and maintain SBLCs and related documents, ensuring timely reconciliations.

Qualifications

• Bachelor’s degree in accounting or related field required.
• CPA is a plus.
• Proficient in Microsoft Excel, Word and PowerPoint.
• Familiarity with basic accounting principles related to Accounts Receivables.
• Ability to work under stress and manage multiple tasks simultaneously.

Responsibilities

• Monitor AR balances of GT customers and ensure payments before due date.
• Prepare Official Receipts for collections and document DOPs.
• Create Credit Memos for approved claims and coordinate with Sales/CSR teams.
• Review and validate customer claims and ensure required documents are in place.
• Coordinate with Sales on issues with customer claims and notifications to the team.
• Maintain contracts and SBLCs, and inform relevant teams before expiry dates.
• Conduct regular account reconciliations with Sales Team.

Skills

MS Excel

MS Word

PowerPoint

Attention to detail

multitask management

Stakeholder management

Education

Bachelor’s degree in accounting or related field

Tools

SAP

Job description

The Accounts Receivables Analyst monitors the payment of GT customers under Cash with Order (CWO) mode of payment; inform immediately the CSR team upon receipt of the payment for them to proceed in creating the invoice.

PRINCIPAL ACCOUNTABILITIES AND EXPECTED END RESULT

• Prepare the Official Receipt timely for all collections received.
• Ensure to receive from customers the Details of Payments (DOP) as basis for preparation of Official Receipt and posting of payment in SAP Monitor the AR balances of GT customers under the regular credit term mode of payment; ensure to receive the payment on or before the due date. Send reminder email directly to customers on the status of their respective ARs
• Ensure that customers will not do any auto-deduction of claims without the corresponding Credit Memo (CM) to Prepare the Credit Memo for any discrepancy on the Sales Order confirmation sent to customer vs the actual Sales Invoice created by CSR team
• Review and validate all claims submitted by GT customers; ensure all required documents per type of claims are in in place.
• Coordinate and inform immediately the concern Sales team for any issues on the customer’s claims
• Create timely the corresponding Credit Memo for all the approved and valid claims of the customers. No claims will be processed without the approved Promo Work Plan (PWP)
• Monitor the status of all issued CMs to GT customers
• Coordinate with Sales Controller on the timely receipt of Quarterly and Yearly No Due Certificate (NDC) to Coordinate with Inventory Officer in the preparation of Credit Memo pertaining to Return Upon Delivery (RUD) on timely manner
• Conduct regular account reconciliation with respective Sales Team to address any issues and concerns to Maintain and monitor all contracts for GT customers. o Maintain and monitor all SBLCs from GT customers. Ensure that the amount indicated is based on what is written on the contracts
• Inform Sales Team, AR Officer, Accounting Manager and Finance Director at least 2 months before the expiry date of the SBLC
• Any other work connected to AR may be added within expected work hour.

Qualifications

• Bachelor’s degree in accountancy, or related field; or the equivalent in commensurate experience
• CPA is a Plus
• Must be acquainted with computer applications and bookkeeping methods
• Have the ability to work under stress and should be able to manage multiple tasks simultaneously.
• Familiarity with basic accounting principles related to Accounts Receivables
• Proficiency in Microsoft Excel, Word and PowerPoint
• SAP knowledge is an advantage
• FMCG experience is a plus
• Ability to develop and maintain excellent relationships internal stakeholders.

Benefits:

• Flexible schedule