Accounts Payable Specialist

OpsArmy; Taguig; Remote; PHP 300,000 - 500,000; Full time

Job summary

OpsArmy is seeking a detail-oriented Accounts Payable Specialist to join our remote team. You will manage day-to-day AP processes, handle invoice processing, verify approvals, and maintain accurate records using Bill.com.

The ideal candidate has hands-on Bill.com experience, knowledge of QuickBooks, strong organizational skills, and the ability to work independently in a remote environment with English proficiency.

Qualifications

• Proven experience in Accounts Payable or a similar accounting role.
• Hands-on experience using Bill.com is required.
• Strong understanding of accounts payable processes, including invoice processing and vendor payments.
• Proficiency in English and the ability to communicate effectively in writing and speech.

Responsibilities

• Manage day-to-day accounts payable processes, including invoice processing, verification, and payment coordination.
• Review invoices for accuracy, completeness, and proper approval before processing.
• Enter and maintain AP transactions and supporting documentation accurately.
• Process vendor payments and monitor payment status and deadlines.
• Reconcile vendor accounts and resolve discrepancies or billing issues.
• Maintain accurate records of invoices, payments, and vendor information.
• Communicate with vendors regarding invoices, payment status, and account discrepancies.
• Assist with month-end closing activities and AP-related reporting.
• Ensure AP processes follow established company policies and procedures.
• Use Bill.com and other accounting or financial systems to manage AP workflows efficiently.

Skills

Accounts Payable

Bill.com

QuickBooks

English proficiency

Tools

Bill.com

QuickBooks

Job description

Position Type: Full-Time
Location: Remote
Schedule: Monday–Friday US Hrs

About the Role

We are looking for a detail-oriented and experienced Accounts Payable Specialist to join our team. The ideal candidate will have hands‑on experience managing accounts payable processes, processing invoices, maintaining accurate financial records, and ensuring timely payments.

Experience with Bill.com is required, as the successful candidate will be expected to use the platform as part of the day‑to‑day accounts payable workflow.

This is an immediate hiring opportunity, and we are looking for candidates who can demonstrate strong attention to detail, accuracy, organization, and the ability to work independently in a remote environment.

Key Responsibilities

• Manage the day‑to‑day accounts payable process, including invoice processing, verification, and payment coordination.
• Review invoices for accuracy, completeness, and proper approval before processing.
• Enter and maintain AP transactions and supporting documentation accurately.
• Process vendor payments and monitor payment status and deadlines.
• Reconcile vendor accounts and resolve discrepancies or billing issues.
• Maintain accurate records of invoices, payments, and vendor information.
• Communicate with vendors regarding invoices, payment status, and account discrepancies.
• Assist with month‑end closing activities and AP‑related reporting.
• Ensure AP processes follow established company policies and procedures.
• Use Bill.com and other accounting or financial systems to manage AP workflows efficiently.

Requirements

• Proven experience in Accounts Payable or a similar accounting role.
• Hands‑on experience using Bill.com is required.
• Strong understanding of accounts payable processes, including invoice processing and vendor payments.
• Experience with accounting software such as QuickBooks or similar platforms.
• Strong attention to detail and accuracy when handling financial information.
• Excellent organizational and time‑management skills.
• Ability to identify and resolve invoice, payment, and account discrepancies.
• Strong written and verbal communication skills.
• Ability to work independently and meet deadlines in a remote environment.
• Proficiency in English.

Preferred Qualifications

• Experience managing AP for US‑based companies or clients.
• Experience handling a high volume of invoices and vendor transactions.
• Familiarity with automated invoice processing and digital payment workflows.
• Experience with reconciliations and month‑end AP reporting.