Accounts Payable Specialist

MicroSourcing; Quezon City; On-site; PHP 360,000 - 480,000; Full time

Benefits offered by this job

Healthcare coverage

PTO with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing is seeking an Accounts Payable Officer to manage day-to-day AP activities on site in Manila. You will handle invoicing, coding, reconciliations, and vendor records while collaborating with procurement, site managers, and internal stakeholders to ensure timely payments.

Ideal candidates have 3+ years in AP, experience with XFlow and D365 Finance, and a strong eye for detail. The role offers on-site work, competitive rewards, and growth opportunities within an inclusive team.

Qualifications

• 3+ years of Accounts Payable experience in a medium to large organisation.
• Experience processing supplier invoices, payment runs, reconciliations, and AP ageing.
• Experience using XFlow and D365 Finance is highly desirable.
• Excellent attention to detail and strong communication skills.

Responsibilities

• Receive, verify, and process supplier invoices using XFlow and D365 Finance.
• Code invoices to cost centres, projects, and account lines.
• Maintain vendor records in D365 and monitor approval workflows.
• Respond to supplier queries and resolve invoice/payment issues promptly.

Skills

Accounts Payable

Attention to detail

Communication

Team collaboration

Tools

XFlow

D365 Finance

Job description

Discover your 100% YOU with MicroSourcing!

Position: Accounts Payable Officer

Work setup & shift: Onsite, Day shift

You'll have:

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on Day 1, plus one or more dependents, paid time off with cash conversion, group life insurance, and performance bonuses.
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work-Life Harmony: Enjoy a work arrangement that supports your professional and personal priorities.
• Career Growth: Take advantage of opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Be part of a company that celebrates diversity and fosters an inclusive culture.

Your Role:

As an Accounts Payable Officer, you will manage day-to-day accounts payable activities, ensuring supplier invoices, payments, reconciliations, and vendor records are processed accurately and on time. You will work closely with suppliers, procurement teams, site managers, and internal stakeholders while supporting compliance and continuous improvement initiatives.

What You'll Do:

• Receive, verify, and process supplier invoices through XFlow and D365 Finance.
• Ensure invoices are accurately coded to the appropriate cost centres, projects, and account lines.
• Maintain accurate vendor records and invoice information in D365.
• Monitor invoice approval workflows and follow up on pending approvals or required escalations.

Payment Processing

• Process invoices in accordance with company policies, approval requirements, statutory obligations, and payment terms.
• Prepare and process weekly and monthly payment runs in D365.
• Reconcile payment proposals and investigate discrepancies, duplicate payments, or other issues.
• Process urgent, manual, and off-cycle payments when required.
• Support the Team Leader with payment file uploads and bank approval processes.
• Respond to supplier queries professionally and resolve invoice and payment concerns promptly.
• Build effective working relationships with vendors, procurement teams, site managers, and internal stakeholders.
• Coordinate with Residence Managers and administration teams to verify goods or services received and resolve coding issues.
• Maintain clear and timely communication with stakeholders regarding outstanding invoices and payments.
• Perform regular supplier statement reconciliations and resolve outstanding items.
• Monitor AP ageing reports and identify overdue, blocked, or unusual invoices.
• Investigate discrepancies and ensure appropriate follow-up and resolution.
• Support month-end AP activities and ensure all required tasks are completed within deadlines.

Compliance & Process Improvement

• Follow established internal controls, approval procedures, and vendor management protocols.
• Support internal and external audit requirements by providing accurate documentation and process information.
• Maintain strict confidentiality of financial and client information.
• Follow appropriate vendor setup and bank account verification procedures.
• Participate in system upgrades, testing, and enhancements involving XFlow and D365.
• Identify opportunities to improve AP processes, controls, and system workflows.

Team Support

• Contribute to a high-performing, customer-focused AP team.
• Support colleagues during periods of high workload or leave.
• Promote accuracy, accountability, and continuous improvement across AP operations.

What We're Looking For:

• 3+ years of Accounts Payable experience, preferably in a medium to large organisation.
• Experience processing supplier invoices, payment runs, reconciliations, and AP ageing.
• Experience using accounting or ERP systems; XFlow and D365 Finance experience is highly desirable.
• Excellent attention to detail, numerical accuracy, and ability to work effectively under pressure.
• Strong written and verbal communication skills.
• Ability to work collaboratively within a large team environment.
• Strong problem-solving skills with a solution-focused approach.
• Good understanding of internal controls, invoice approvals, and payment processes.
• Ability to manage confidential financial information with discretion and integrity.

About MicroSourcing

With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.

Our Commitment to 100% YOU

MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.

At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self – we celebrate it, valuing every individual's contribution to our collective success and growth.

Join us in celebrating YOU and your 100%!