Accounts Payable Specialist

Pao Brew Cafe; Makati; On-site; PHP 400,000 - 600,000; Full time

Job summary

A local cafe chain in Makati is seeking an Accountant to manage daily entries, month-end closing, and financial reporting. Candidates must hold a Bachelor’s in Accounting or Finance, with CPA preferred. Responsibilities include reconciling cash and electronic payments, ensuring compliance with Philippine tax regulations, and supporting audits. A strong understanding of accounting systems such as QuickBooks and excellent communication skills are essential for this role, offering a chance to contribute to the financial health of the organization.

Qualifications

• 2-4 years of full-cycle accounting experience, preferably in F&B or retail.
• 4-6+ years of experience for Senior Accountant with audit exposure.
• Strong understanding of Philippine accounting and tax compliance.

Responsibilities

• Record daily journal entries and maintain ledgers.
• Lead month-end closing and produce financial reports.
• Reconcile cash, sales, and electronic payments.
• Ensure compliance with BIR regulations and support audits.

Skills

Full-cycle accounting

Financial reporting

Philippine tax compliance

Excel/Google Sheets proficiency

Excellent communication

Education

Bachelor’s Degree in Accounting or Finance

CPA (PH)

Tools

QuickBooks

Xero

SAP B1

NetSuite

Job description

General Ledger & Month-End Closing

• Record daily journal entries and maintain general and subsidiary ledgers.
• Prepare and reconcile key accounts (bank, cash, intercompany, deposits, and advances).
• Lead month-end closing and produce P&L, Balance Sheet, and Cash Flow reports by WD+5 for each outlet/brand.

Revenue & Cash Control

• Reconcile POS sales (dine-in, KTV rooms), delivery platforms (GrabFood, Foodpanda), vouchers, discounts, tips, and service charges.
• Monitor cash overages/shortages, voids, and refunds; enforce front-of-house cash control procedures.
• Reconcile electronic payments (GCash, Maya, QRPH, cards) with bank settlements.

Inventory, COGS & Costing

• Coordinate monthly stocktakes; investigate variances, wastage, and inter-branch transfers.
• Maintain item master data and recipes/BOM in coordination with the Cost Control team.
• Validate supplier pricing and yields; prepare COGS and gross margin analysis per brand and category.

Accounts Payable, Accounts Receivable, Treasury & Fixed Assets

• Process supplier invoices with 3-way matching (PO–GRN–Invoice); manage payment schedules and petty cash.
• Track Accounts Receivable (corporate clients, aggregators) and monitor collection status.
• Maintain fixed asset register, including capitalization, depreciation, and disposals.

Compliance & Taxation (Philippines)

• Ensure full compliance with BIR regulations (VAT, expanded/withholding tax).
• Coordinate payroll inputs and statutory remittances (SSS, PhilHealth, Pag-IBIG) with HR/Payroll.
• Support annual audits, inventory observations, and government renewals.

Reporting & Analysis

• Prepare weekly sales, cash flow, and margin dashboards per outlet.
• Support budgeting, forecasting, and financial modeling for new outlets or expansion projects.
• Provide ad-hoc analyses and recommendations to management.

Process & Systems Improvement

• Develop and standardize accounting and internal control SOPs (cash handling, stock counts, documentation).
• Recommend process and system improvements (accounting, POS, inventory) to increase efficiency and accuracy.

Qualifications

• Bachelor’s Degree in Accounting or Finance; CPA (PH) preferred.
• Accountant: 2–4 years of full-cycle accounting experience (F&B or retail preferred).
• Senior Accountant: 4–6+ years of experience, including month-end closing and audit exposure.
• Strong understanding of Philippine accounting and tax compliance (BIR VAT, EWT).
• Proficient in accounting systems (QuickBooks, Xero, SAP B1, or NetSuite) and POS/aggregator platforms.
• Advanced Excel/Google Sheets skills (Pivot Tables, VLOOKUP, Power Query is a plus).
• High level of accuracy, integrity, and confidentiality.
• Excellent English communication and interpersonal skills.

Key Performance Indicators (KPIs)

• Month-end closing completed by WD+5 with <1% post-close adjustments.
• Inventory variance ≤ 1.5% of cost; reconciliations completed on time.
• Zero late tax/statutory filings or remittance penalties.
• Accounts Receivable within credit terms; Accounts Payable paid as scheduled.
• POS and aggregator reconciliations completed within the same week.