Accounts Payable Specialist

OpsArmy; Cebu City; Remote; PHP 3,277,000 - 4,537,000; Full time

Job summary

OpsArmy is seeking an Accounts Payable Specialist with hands-on Bill.com and QuickBooks Online experience to manage AP for CPG and e-commerce businesses, including high-volume invoicing and vendor payments. This remote role requires strong attention to detail, ability to work US business hours, and independent work style.

The ideal candidate will handle end-to-end AP processes, perform reconciliations, and support month-end closing in a fast-paced environment.

Qualifications

• Hands-on experience in accounts payable processes.
• Experience with Bill.com for invoice processing and payments.
• Proficiency in QuickBooks Online (QBO) or similar accounting software.
• Experience supporting CPG or e-commerce businesses, preferably US-based.

Responsibilities

• Manage day-to-day AP operations including invoice processing, verification, coding, and approvals.
• Use Bill.com to manage AP workflows and monitor payment statuses.
• Use QuickBooks Online (QBO) to record AP transactions and maintain documentation.
• Review invoices for accuracy, coding, and proper approvals before processing.
• Process vendor payments and monitor deadlines for timely disbursements.
• Reconcile vendor statements and AP balances; resolve discrepancies.
• Maintain organized records of invoices, payments, PO, and vendor data.
• Communicate with vendors and internal stakeholders about invoices and payment status.
• Support AP activities for CPG and e-commerce businesses, including high-volume transactions.
• Assist with month-end closing, AP reconciliations, and financial reporting.
• Identify discrepancies and implement resolutions; ensure policy compliance.

Skills

Accounts Payable

Bill.com

QBO (QuickBooks Online)

CPG

E-commerce accounting

Vendor management

Month-end closing

Reconciliations

Attention to detail

English communication

Tools

Bill.com

QuickBooks Online (QBO)

Job description

Accounts Payable Specialist (Bill.com, QBO, CPG & E-commerce Experience)

Position Type: Full-Time
Location: Remote
Schedule: Monday–Friday US Hrs

About the Role

We are looking for a detail-oriented and experienced Accounts Payable Specialist with hands-on experience in Bill.com, QuickBooks Online (QBO), Consumer Packaged Goods (CPG), and e-commerce accounting to join our team.

The ideal candidate will have a strong background in managing end-to-end accounts payable processes, processing high volumes of invoices, coordinating vendor payments, maintaining accurate financial records, and supporting reconciliations and month-end closing activities.

Hands-on experience with Bill.com is required. Candidates must also have experience using QuickBooks Online (QBO) or a comparable accounting platform, with a strong preference for those who have supported CPG and e-commerce businesses, particularly businesses operating in the US market.

This is an immediate hiring opportunity for someone who can work independently in a remote environment, manage competing priorities, maintain exceptional accuracy, and ensure timely and efficient AP operations.

Key Responsibilities

• Manage day-to-day accounts payable operations, including invoice processing, verification, coding, approval tracking, and payment coordination.
• Use Bill.com to manage AP workflows, process invoices, coordinate vendor payments, and monitor payment statuses.
• Use QuickBooks Online (QBO) to record AP transactions, maintain accurate financial records, and ensure proper documentation.
• Review invoices for accuracy, completeness, appropriate coding, and proper approval before processing.
• Process vendor payments and monitor payment deadlines to ensure timely and accurate disbursements.
• Reconcile vendor statements and AP balances, investigate discrepancies, and resolve billing or payment issues.
• Maintain organized and accurate records of invoices, payments, purchase orders, and vendor information.
• Communicate professionally with vendors and internal stakeholders regarding invoices, payment status, missing documentation, and account discrepancies.
• Support accounts payable activities for CPG and e-commerce businesses, including high-volume transactions and vendor invoices.
• Assist with month-end closing activities, AP reconciliations, and financial reporting.
• Identify discrepancies, investigate transaction issues, and implement appropriate resolutions.
• Ensure compliance with established accounting policies, internal controls, and AP procedures.
• Maintain efficient, accurate, and well-documented financial workflows in a remote work environment.

Requirements

• Proven experience in Accounts Payable or a similar accounting role.
• Required: Hands-on experience using Bill.com for invoice processing, payment coordination, or other AP workflows.
• Experience with QuickBooks Online (QBO) or comparable accounting software.
• Solid understanding of end-to-end AP processes, including invoice verification, transaction recording, vendor management, payment processing, and reconciliations.
• Relevant experience supporting CPG and/or e-commerce businesses, preferably with US-based companies or clients.
• Ability to handle high volumes of invoices and financial transactions while maintaining accuracy and meeting deadlines.
• Strong attention to detail when reviewing invoices, recording transactions, and reconciling accounts.
• Excellent organizational, analytical, and problem-solving skills.
• Strong written and verbal English communication skills.
• Ability to work independently, manage priorities, and meet deadlines in a fully remote environment.
• Availability to work US business hours, as required by the role.

Preferred Qualifications

• Direct experience managing accounts payable for US-based CPG, e-commerce, or Amazon-focused businesses.
• Experience using both Bill.com and QuickBooks Online (QBO) in a day-to-day accounting workflow.
• Experience processing high-volume invoices, vendor bills, purchase orders, and payment transactions.
• Familiarity with e-commerce accounting, inventory-related transactions, and vendor expense management.
• Experience with vendor statement reconciliations, discrepancy resolution, and month-end closing support.
• Familiarity with automated invoice processing, digital payment systems, and accounting workflow optimization.