Accounts Payable Pro: Streamline Payments & Reporting

IQBackOffice; Metro Manila; On-site; PHP 446,000 - 558,000; Full time

Job summary

IQBackOffice is seeking an Accounts Payable Specialist for our Manila, Philippines team. The role focuses on end-to-end AP processes, from invoice receipt and three-way matching to timely payment execution and reconciliations.

You will work with accounting software and MS Excel to maintain accurate vendor records, manage approvals, and support month-end close. Strong attention to detail and collaboration with cross-functional teams are essential.

Qualifications

• Proven experience as an Accounts Payable Specialist with a focus on end-to-end AP processes.
• Proficiency in accounting software and MS Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Effective communication and interpersonal abilities.
• Knowledge of accounting and tax regulations.
• Ability to work independently and as part of a team.
• Continuous improvement mindset and a commitment to process optimization.

Responsibilities

• Receive and log invoices from vendors and validate their accuracy and completeness.
• Match invoices with purchase orders and receive documents to ensure the correct delivery of goods or services.
• Route invoices to the relevant departments or individuals for approval and ensure compliance with company policies.
• Enter invoice data into the accounting system, record vendor details, and invoice amounts, and assign appropriate general ledger coding.
• Schedule payments for approved invoices based on due dates and payment terms.
• Execute payments through checks, EFT, or ACH, and generate/send payment files to banks.
• Reconcile accounts payable records with the general ledger and resolve discrepancies and errors.
• Maintain positive vendor relationships and handle inquiries, discrepancies, or other payment-related issues.
• Safely store AP documentation in compliance with legal and company requirements.
• Provide regular reports on AP aging, cash flow, and expense analysis.
• Support the financial closing process by ensuring liabilities are recorded in statements and reports.
• Maintain records in compliance with accounting and tax regulations; assist audits as needed.
• Review and enhance AP processes to increase efficiency and accuracy; implement best practices and automation where applicable.

Skills

End-to-end AP

Attention to detail

Organizational skills

Time management

Communication skills

Team collaboration

Process optimization

Tools

MS Excel

Accounting software

Job description

IQBackOffice is seeking an Accounts Payable Specialist for our Manila, Philippines team. The role focuses on end-to-end AP processes, from invoice receipt and three-way matching to timely payment execution and reconciliations.

You will work with accounting software and MS Excel to maintain accurate vendor records, manage approvals, and support month-end close. Strong attention to detail and collaboration with cross-functional teams are essential.