Accounts Payable Intern

QIMA; Philippines; On-site; PHP 152,334 - 182,466; Full time

Benefits offered by this job

HMO coverage

15 days leave

Team building

Free coffee

Game room

Salary adjustments

Recognition awards

Social awareness

Community involvement

Job summary

QIMA Philippines is seeking a detail-oriented finance trainee to support invoice processing, payments, and vendor communications. You will handle data entry, reconciliations, and expense reports while ensuring compliance with company policies.

The role requires current enrollment in a relevant degree and strong Excel skills, with opportunities for growth within Finance and Accounting.

Qualifications

• It could be you if you are pursuing a degree in Accounting, Finance, Business Administration, or a related field.
• Basic understanding of accounting principles and accounts payable processes.
• Proficiency in Microsoft Office Suite, especially Excel.
• High level of accuracy, attention to detail, and organizational skills.
• Strong written and verbal communication skills.

Responsibilities

• Invoice Management: Assist in receiving, reviewing, and processing vendor invoices.
• Payment Processing: Support the preparation and execution of payment runs.
• Vendor Communication: Communicate with vendors regarding invoice discrepancies and inquiries.
• Data Entry and Maintenance: Accurately enter financial data into accounting software.
• Reconciliation: Assist with monthly reconciliations of accounts payable subledger to GL.
• Expense Reports: Review and process employee expense reports.
• Compliance: Ensure all financial transactions comply with policies and regulations.
• Ad Hoc Projects: Support special projects within Finance and Accounting.

Skills

Attention to detail

Strong communication

Organization

Verbal communication

Education

Pursuing degree in Accounting/Finance/Business Admin

Tools

Microsoft Excel

Job description

Company Description

"At QIMA, you feel like you belong from Day 1. You join a community of smart minds who not only innovate, but also support and inspire each other. Here, we own our work, have fun together, and make every day count."

The QIMA Story

At QIMA, we are on a mission to offer our clients smart solutions to make products you can trust.

Operating in over 100 countries, we serve the consumer products, food, and life sciences industries and help more than 30,000 brands, retailers, manufacturers, and growers achieve quality excellence.

We combine on-the-ground expertise with digital solutions that bring accuracy, transparency and intelligence for quality and compliance data.

What sets us apart is our unique culture. Our 5,000 Qimates live and make decisions every day by our QIMA Values. With client passion, integrity, and a commitment to making things simple, we disrupted the Testing, Inspection, and Certification industry. Are you ready to hop on this exciting ride with us and help us achieve our mission?

Job Description

You will be asked to do:

• Invoice Management: Assist in receiving, reviewing, and processing vendor invoices. Ensure all invoices are accurately coded, approved, and entered into the accounting system.
• Payment Processing: Support the preparation and execution of payment runs, including checks, ACH, and wire transfers. Ensure timely payments to vendors while adhering to company policies and terms.
• Vendor Communication: Communicate with vendors regarding invoice discrepancies, payment inquiries, and account updates. Resolve issues efficiently and maintain positive vendor relationships.
• Data Entry and Maintenance: Accurately enter financial data into accounting software. Maintain organized records of invoices and payments.
• Reconciliation: Assist with monthly reconciliations of accounts payable subledger to the general ledger. Identify and resolve discrepancies.
• Expense Reports: Review and process employee expense reports, ensuring compliance with company policies and proper documentation.
• Compliance: Ensure all financial transactions comply with company policies, procedures, and relevant regulations.
• Ad Hoc Projects: Provide support for special projects and initiatives within the Finance and Accounting department as needed.

Qualifications

It could be you, if you have/are:

• Currently pursuing a degree in Accounting, Finance, Business Administration, or a related field.
• Basic understanding of accounting principles and accounts payable processes.
• Proficiency in Microsoft Office Suite, especially Excel.
• High level of accuracy, attention to detail, and organizational skills.
• Strong written and verbal communication skills.

Additional Information

PERKS YOU CAN GET BY JOINING QIMA PHILIPPINES

• HMO (Medical insurance) 100% for Employee and 100% for first dependent;
• 15 days paid leave;
• Team-building activities
• Free coffee
• Game room
• Performance-based salary adjustments
• Employee recognition awards
• Social Awareness and Community
• Involvement Activities

Because our differences make the difference, at QIMA we are proud to promote inclusive diversity and equal opportunities! Our policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

QIMA recognizes and recruits all its talents.