Accounts Payable Associate

Avattech-Solutions-Center-Opc; Muntinlupa; Presencial; PHP 300.000 - 420.000; Jornada completa

Descripción de la vacante

Avattech-Solutions-Center-Opc in the Philippines seeks an Accounts Payable Associate to support the US-based finance team by processing invoices, reconciling supplier accounts, and maintaining accurate records.

You will collaborate across teams to ensure timely payments, monitor aging, and assist with month-end close. Night-shift aligned with US business hours is required; onsite at Madrigal Business Park, Ayala Alabang, Muntinlupa.

Formación

• Bachelor's degree in Accountancy or related field.
• At least 1 year of Accounts Payable experience.
• Proficient in Microsoft Excel and MS Office.
• Strong analytical skills and high attention to detail.
• Good written and verbal English communication; able to work with US-based team.

Responsabilidades

• Process vendor invoices in the accounting system with three-way matching where applicable.
• Verify invoice accuracy, supporting documents, pricing, and approvals.
• Maintain vendor records and AP sub-ledgers.
• Prepare payment runs within agreed terms and monitor due dates.
• Coordinate with vendors on inquiries and statements; resolve discrepancies.
• Assist month-end close, accruals, and AP cut-off procedures.
• Reconcile vendor statements and ageings; monitor overdue payables.
• Work cross-functionally with purchasing, receiving, and warehouse teams to validate invoices.

Conocimientos

Attention to detail

Analytical thinking

English communication

Independent worker

US coordination

Educación

Bachelor's degree in Accountancy

Herramientas

Microsoft Excel

Microsoft Office

Descripción del empleo

The Accounts Payable Associate will provide accounting and operational support to the US parent corporation by managing day-to-day accounts payable activities. This role is responsible for ensuring the accurate and timely processing of vendor invoices, reconciliation of supplier accounts, payment coordination, and maintenance of complete financial records.

The position will work closely with the US Finance and Accounting team, vendors, purchasing, warehouse operations, and other internal stakeholders to ensure efficient AP operations, compliance with established financial controls, and timely resolution of payment-related concerns.

Key Responsibilities

Invoice Processing and Verification

• Receive, review, and process vendor invoices in the accounting system.
• Verify invoice accuracy, supporting documentation, pricing, quantities, and applicable approvals.
• Perform three-way matching of purchase orders, receiving documents, and vendor invoices, where applicable.
• Identify and resolve invoice discrepancies, duplicate billings, and missing documentation.
• Ensure invoices are properly coded to the appropriate general ledger accounts, departments, and cost centers.
• Maintain accurate vendor records and accounts payable information.
• Coordinate with vendors regarding invoice inquiries, payment status, billing discrepancies, and account statements.
• Review and reconcile vendor statements against internal AP records.
• Monitor outstanding invoices and follow up on unresolved billing concerns.
• Assist in vendor onboarding and validation of vendor documentation in accordance with company procedures.

Payment Processing and Monitoring

• Prepare accounts payable schedules and payment proposals based on approved payment terms.
• Coordinate payment runs and ensure invoices are processed within agreed payment deadlines.
• Monitor due dates, discounts, overdue balances, and potential late payment charges.
• Verify payment details and supporting approvals before payment processing.
• Assist in tracking payments and resolving failed, delayed, or disputed transactions.

Reconciliation and Reporting

• Perform regular reconciliation of vendor accounts and AP sub-ledgers.
• Monitor aging reports and identify overdue or outstanding payables.
• Prepare AP reports, including invoice registers, payment schedules, and outstanding liabilities.
• Assist with month-end and year-end closing activities, including accruals and AP cut-off procedures.
• Provide supporting schedules and documentation for internal and external audits.

Internal Coordination and Compliance

• Coordinate with purchasing, receiving, warehouse, and other departments to validate invoices and resolve discrepancies.
• Follow established accounting policies, approval workflows, and internal financial controls.
• Maintain organized and accessible records of invoices, payment confirmations, and supporting documents.
• Identify opportunities to improve AP processes, accuracy, and turnaround time.
• Perform other finance and accounting responsibilities as assigned.

Qualifications and Requirements

• Bachelor's degree in Accountancy or any accounting/finance-related course.
• At least 1 year of experience in Accounts Payable.
• Proficient in Microsoft Office applications, particularly Microsoft Excel.
• Strong analytical skills with excellent attention to detail.
• Knowledge of invoice processing, vendor reconciliation, payment monitoring, and basic accounting principles.
• Good written and verbal English communication skills.
• Ability to work independently and coordinate effectively with a US-based team.
• Willing to work on a night-shift schedule aligned with US business hours.
• Willing to work onsite at Madrigal Business Park, Ayala Alabang, Muntinlupa City.