Accounts Payable Assistant (12-month fixed-term contract)

Satellite Office; Eastern Manila District; Presencial; PHP 240.000 - 360.000; Jornada completa

Descripción de la vacante

Satellite Office, based in Manila with a base in the Philippines and supporting a Finance team in Perth, seeks an Accounts Payable Assistant. The role handles high-volume invoice processing, supplier statement reconciliations, and AP administration in line with company controls and policies.

The successful candidate will manage supplier communications, maintain records, and support month-end activities while upholding confidentiality and accuracy in financial data.

Formación

• Experience in Accounts Payable, finance administration, bookkeeping or similar finance support role.
• Experience processing invoices, credit notes, reconciliations and financial transactions in high-volume environments.
• Strong data entry skills with high accuracy and attention to detail.
• Experience working with ERP or financial management systems.
• Proficient in Microsoft Office, especially Excel, Outlook and Word.
• Effective written and verbal communication skills.

Responsabilidades

• Process supplier invoices, credit notes and supporting documents accurately and within required timeframes.
• Upload and maintain accounts payable documentation in company systems and document management platforms.
• Perform high-volume data entry of accounts payable transactions with correct coding and data integrity.
• Assist with review and processing of PO variances and invoice discrepancies.
• Reconcile supplier statements and investigate outstanding invoices, credits and account queries.
• Maintain supplier records and support month-end AP activities including reconciliations and audit preparation.

Conocimientos

Data entry

ERP systems

Excel

Time management

Communication

Attention to detail

Educación

Accounting/Finance qualification

Herramientas

Pronto ERP

Descripción del empleo

Primary Purpose of the Role

The Accounts Payable Assistant is responsible for providing administrative and transactional support to the Accounts Payable function to ensure supplier invoices, credit notes, reconciliations, and financial records are processed accurately and efficienty.

Based in Manila and supporting the corporate Finance team in Perth, Western Australia, the role performs high-volume data entry, invoice processing, supplier statement reconciliations, and accounts payabel administration activities in accordance with Company policies, financial controls and established procedures. The posision plays a key role in maintaining accurate financial records, supporting supplier account management, and ensuring the timely processing of accounts payable transactions.

Key Functions

• Process supplier invoices, credit notes and supporting documentation accurately and within required timeframes.


• Upload and maintain accounts payable documentation within relevant Company systems and document management platforms.


• Perform high-volume data entry of accounts payable transactions, ensuring accuracy, correct coding and data integrity.


• Assist with the review and processing of purchase order variances and invoice discrepancies.


• Reconcile supplier statements and investigate outstanding invoices credit discrepancies and account queries.


• Process supplier credits and ensure supplier accounts are maintained accurately.


• Conduct batch checking and quality assurance reviews of accounts payable transactions to identify invoice pricing coding date and data entry errors.


• Escalate processing anomalies recurring errors and compliance concerns to the Accounts Payable Supervisor or Finance team as appropriate.


• Liaise with suppliers regarding invoice statement and account reconciliation enquiries.


• Liaise with operational personnel site-based employees procurement teams and Finance stakeholders to resolve accounts payable issues.


• Maintain accurate supplier records and supporting accounts payable documentation.


• Support month-end accounts payable activities including reconciliations reporting and audit preparation requirements.


• Ensure all accounts payable activities are completed in accordance with Company policies financial controls and audit requirements.


• Identify opportunities to improve processing accuracy efficiency and service delivery within the Accounts Payable function.


• Provide general administrative support and undertake other duties reasonably aligned with the role and level of responsibility.

Essential

• Previous experience in Accounts Payable Finance Administration Data Entry Bookkeeping or a similar finance support role.


• Experience processing invoices credit notes reconciliations and financial transactions in a high-volume environment.


• Strong data entry skills with a high level of accuracy and attention to detail.


• Experience working with ERP or financial management systems.


• Intermediate Microsoft Office skills particular Excel Outlook and Word.


• Strong organisational and time management skills with the ability to manage competing priorities.


• Effective written and verbal communication skills.


• Ability to investigate and resolve invoice reconciliation and supplier account discrepancies.


• Strong problem-solving skills and attention to detail.


• Ability to maintain confidentiality and handle sensitive financial information professionally

Preferred / Advantageous

• Experience supporting offshore or international finance functions.


• Experience using Pronto ERP or similar financial management systems.


• Previous experience supporting Australian-based businesses.


• Experience performing supplier statement reconciliations and purchase order variance management.


• Exposure to month-end processing financial reporting and audit preparation activities.


• Qualification in Accounting Finance Business Administration Bookkeeping or a related discipline.


• Experience within mining contracting construction engineering or heavy industry environments.

Appointment is subject to:

• Demonstrated experience in accounts payable, finance administration, bookkeeping or a similar finance support role.


• Demonstrated competency in invoice processing reconciliations data entry and ERP-based financial systems.


• Successful completion of applicable pre-employment screening requirements.


• Verification of qualifications certifications training requirements and right to work in the Philippines.


• Ability to meet the inherent requirements of the role.


• Demonstrated capability to support an Australian-based finance function and work effectively across international teams.