Accounts Payable Assistant

Aurora Energy Research Limited; Hinoba-an; On-site; PHP 198,000 - 297,000; Full time

Benefits offered by this job

Insurance

Hybrid work

Provident Fund

Maternity leave

Aurora Academy

EAP 24/7

Job summary

Aurora Energy Research Limited in Gurugram, India, seeks an Accounts Payable Assistant to join the Global AP function in a fast-paced environment with growth opportunities across entities.

The role manages NA and LATAM AP operations, performs reconciliations, handles queries, and supports month-end close while ensuring compliance with policies.

Qualifications

• Experience in a global Accounts Payable function including US.
• Procure-to-Pay knowledge is a plus.
• Strong communication with multiple stakeholders.
• Experience across multiple regions in AP is desirable.

Responsibilities

• Manage North America and Latin America AP operations reporting to AP Team Leader.
• Prepare and post credit card reconciliations in ERP and clear items.
• Handle AP queries via shared mailboxes or ticketing tools.
• Provide timely first-line responses on invoice status and payments.
• Review tax-sensitive invoices and vendor onboarding documentation.
• Close AP ledgers for multiple entities to maintain clean suppliers ledger.
• Process supplier and employee payments including cross-border and US.
• Collaborate with suppliers and internal stakeholders.
• Assist with AP process improvements and cashflow forecasting.

Skills

Global AP experience

Procure-to-Pay knowledge

Stakeholder management

Team collaboration

Tools

Dynamics 365

Job description

Accounts Payable Assistant

Department: Core - Finance

Employment Type: Permanent - Full Time

Location: Gurugram, India

Description

We are looking for an Accounts Payable Assistant to join our team at an exciting moment in our growth as a business to work across the Global AP function. This role is well suited to an individual looking to join a fast paced, dynamic working environment with plenty of opportunities for growth within the role.

The successful candidate will demonstrate an attention to detail, efficiency and effective communication. This role requires you to engage frequently with both internal colleagues and external suppliers to resolve queries and maintain smooth operations.

The role will provide the successful candidate with a wide range of experience across the accounts of multiple entities, contributing to the rapid growth of the business whilst advancing in their career in an environment that values their input and dedication.

Key Responsibilities

• Management of North America and Latin America AP operations reporting directly to the AP Team Leader.
• Prepare and perform Credit card reconciliations and postings in ERP and resolve outstanding items.
• Manage Accounts payable queries received via shared mailboxes or ticketing tools (JIRA/AP mailbox).
• Provide timely and accurate first-line responses on invoice status, payments, onboarding, and purchase order-related queries.
• Experience working with tax-sensitive invoices, including professional services, contractors, and cross-state transactions
• Review and validate W-9 documentation for new suppliers and support tax-related vendor onboarding requirements.
• Close management of the AP ledgers for multiple entities to provide local Controllers with a clean Suppliers ledger at each month end.
• Create and execute supplier payments (Cross border & manual) and employee's payment runs including but not limited to United States (US)
• Build and maintain strong relationships with suppliers and internal stakeholders
• Assist with any local audit requests relating to the supplier ledger including completing supplier statement reconciliations.
• Enforce compliance with purchasing and expense policies
• Able to manage Accounts payable month end close activities.
• Review and audit of expense reports and payments.
• Involvement in AP Process improvements for Finance and the wider business.
• Close collaboration with the financial reporting team to help manage cashflows globally.

Skills, Knowledge and Expertise

Required attributes:

• Previous experience working in a global Accounts Payable function including but not limited to United States (US).
• Experience in overall Procure to pay will be an added advantage.
• Strong communication skills with experience managing multiple stakeholder relationships simultaneously
• A highly motivated individual who has experience working on multiple areas of work simultaneously
• Experience of working as part of a team collaborating towards a long-term goal.

Desirable attributes:

• Experience of working with Dynamics 365.
• Experience of working across multiple regions of the world from an AP perspective.

What we offer

Some of the benefits we include are:

• Accidental, term life and medical insurance
• Hybrid Work model
• Employee's Provident Fund Scheme
• Maternity leave
• A fun, informal, collaborative and international work culture
• Access to the Aurora Academy, our training programme offering a range of opportunities to develop your skills within the responsibilities of your role and within the wider context of the industry.
• Access to our Employee Assistance Programme (EAP), offering a complete support network that offers expert advice and compassionate guidance 24/7/365, covering a wide range of personal and professional aspects

The Company is committed to the principle that no employee or job applicant shall receive unfavorable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy and maternity.