Accounts Assistant (Accounting Officer)

OFFSHORE BUSINESS PROCESSING INC.; Quezon City; Vor Ort; PHP 320.000 - 480.000; Vollzeit

Zusammenfassung

OFFSHORE BUSINESS PROCESSING INC. is seeking an experienced accounting professional to manage accounts payable, accounts receivable, and related financial workflows.

The role involves processing supplier invoices, matching to POs, handling AR tasks, and supporting collections to improve cash flow. Responsibilities include expense management, project/job administration, and onboarding/offboarding tasks, with a focus on accuracy and internal control compliance.

Qualifikationen

• Minimum 2 years of experience in a similar account assistant, accounts clerk, or full-function transactional accounting role.
• Solid understanding of core accounting functions, specifically Accounts Payable, Accounts Receivable, and basic Payroll processing.
• Experience using mainstream ERP or accounting systems (e.g., Xero, MYOB, SAP, NetSuite).
• Hands-on experience using SAP Concur to manage and reconcile corporate expenses.

Aufgaben

• Process supplier invoices accurately and in a timely manner.
• Match invoices to purchase orders, jobs and approvals.
• Resolve invoice discrepancies with suppliers and internal stakeholders.
• Prepare payment runs in accordance with payment terms.
• Maintain supplier records and ensure compliance with internal controls.
• Raise customer invoices in line with contracts and project milestones.
• Monitor debtor balances and maintain the AR ledger.
• Proactively follow up outstanding invoices and liaise with customers to resolve billing queries.
• Support cashflow management through timely collections.

Kenntnisse

Attention to detail

High-volume data entry

Communication skills

Cashflow forecasting

Credit control

Tools

SAP Concur

Xero

MYOB

SAP

NetSuite

Greentree

Jobbeschreibung

Accounts Payable

• Process supplier invoices accurately and in a timely manner
• Match invoices to purchase orders, jobs and approvals
• Resolve invoice discrepancies with suppliers and internal stakeholders
• Prepare payment runs in accordance with payment terms
• Maintain supplier records and ensure compliance with internal controls
• Complete credit account application

Accounts Receivable

• Raise customer invoices in line with contracts and project milestones
• Ensure accurate cost coding and allocation to jobs/projects
• Monitor debtor balances and maintain the AR ledger

AR Collections

• Proactively follow up outstanding invoices
• Liaise with customers to resolve billing queries
• Support cashflow management through timely collections
• Escalate overdue or high-risk accounts where required
• Prepare weekly cashflow forecast

Expense Management (SAP Concur)

• Review and reconcile employee expense claims via SAP Concur and upload to GT
• Ensure expenses comply with company policies
• Investigate and resolve discrepancies between Concur, credit cards, and general ledger
• Support month-end reconciliation related to expenses

Project/Job Administration

• Review and reconcile employee expense claims via SAP Concur and upload to GT
• Ensure expenses comply with company policies
• Investigate and resolve discrepancies between Concur, credit cards, and general ledger
• Support month-end reconciliation related to expenses

Others

• Administer new employee onboarding and offboarding requests
• Email setup
• Credit Card | Power Pass setup | Business Fuel Card setup
• Maintain fleet registration up to date
• Full time work onsite in Ortigas, Cubao and Alabang
• Must be amenable to any shift schedule

OTHER SKILL SPECIFICATIONS:

• Minimum 2 years of experience in a similar account assistant, accounts clerk, or full-function transactional accounting role.
• Solid understanding of core accounting functions, specifically Accounts Payable, Accounts Receivable, and basic Payroll processing.
• Experience using mainstream ERP or accounting systems (e.g., Xero, MYOB, SAP, NetSuite). Experience with Greentree is an advantage, but not required.
• Hands-on experience using SAP Concur to manage and reconcile corporate expenses.
• Fast and highly accurate typing speed, with a proven capability to handle high-volume data entry efficiently.
• Intermediate proficiency for updating cashflow forecasts and formatting daily costing reports.
• Extensive experience processing high-volume supplier invoices, with a focus on understanding job costs and PO matching rather than simple data entry.
• Strong background in reconciliation work, specifically matching credit cards, Concur logs, and general ledger accounts.
• Proven credit control experience with a professional approach to following up outstanding invoices and resolving customer queries.
• Familiarity with project-based accounting, including creating jobs, uploading budgets, and tracking cost variances.
• Clear and effective verbal and written communication skills for liaising with suppliers, customers, and internal team members.
• Excellent attention to detail and accuracy when handling financial records and data entry.
• Capability to handle onboarding logistics (email setup, issuing fuel cards/credit cards) and coordinate fleet vehicle registrations
• Fast, professional touch-typing skills (minimum 55-60 WPM) to manage heavy, high-volume data entry and processing workloads efficiently.